Clinical Operations - Administrative Assistant

Location: Poughkeepsie, NY

Hours: 5 DAYS A WEEK 8:30am-5:30pm

Position Overview: The Administrative Assistant is responsible for the following:

Key Responsibilities (including but not limited to the following):

• Provides any and all administrative support to the Senior Director.
• Clerical and office support duties include:
  • Promptly and efficiently manages incoming phone calls by screening and/or directing incoming calls to the appropriate party
  • Clerical duties including filing and maintain records
  • Receives, greets, and directs guests and customers, in person or via telephone
  • Manages multiple calendars; coordinates and schedules meetings and conference calls within the department, interdepartmentally, and/or with external parties
  • Prepares, edits, and keeps detailed logs of correspondence, reports, contracts, presentations
  • Utilizes technology, including specialized software as applicable, to maximize productivity
  • Performs word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reports
  • Develops and maintains electronic files as necessary
  • Anticipates and prepares materials needed by the team for meetings, correspondence, appointments, etc. that may include privileged and confidential information
• Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely manner
• Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties
• Other duties as assigned

Education and Experience Requirements:

• Four-year degree from an accredited institution required
• Previous administrative, clerical, or secretarial experience preferred
• Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point)