Sorry, this listing is no longer accepting applications. Don’t worry, we have more awesome opportunities and internships for you.

Accounting Assistant

Carmen Schools of Science & Technology

Accounting Assistant

Milwaukee, WI
Part Time
Paid
  • Responsibilities

    BRIEF DESCRIPTION

    The Accounting Assistant works in direct support of the financial manager to help process, track, and record account payments.  As part of the Carmen team, the accounting assistant promotes our mission to graduate all students as critical thinkers and self-directed learners prepared for success in college, meaningful careers, community involvement, and family life.  This is a part-time position (25 hours per week). Hours are flexible within normal business and school hours.

    JOB RESPONSIBILITIES

    • Track all invoices and staff reimbursement forms.
    • Set up new vendors.  Request W-9s, if required.
    • Vendor Invoice Processing: Verify vendor invoice is to be paid by using our PO system and/or ensuring proper back up is attached to the invoices with appropriate email copies or signature of approval by an authorized employee on the invoice.; Contact vendors and staff to answer questions, as needed.
    • Staff Reimbursement Processing: Review receipt backup to the reimbursement form and verify the form is approved and signed by an authorized employee.  Contact staff to answer questions, as needed.
    • Accounts Payable Entry and Check Processing: Ensure all invoice, reimbursement requests, and other payments are made accurately and in a timely manner. Maintain knowledge of the coding system used to enter data into Carmen's accounting software. Complete entries for all payments.  Ensure entries are accurate and reviewed: after entries are made, send the Unposted Transaction Report to the finance manager for review and update as needed.  Send revised Unposted Transaction Report to the CFO for final review and complete requested revisions.  Post approved transactions and file Unposted Transaction Reports.  Process checks and post payments in Abila; match the check with the invoice or staff reimbursement form; provide checks to CFO for signing. Ensure checks are copied, mailed and filed in a timely manner, working with and assisting office staff as necessary.
    • Assist with processing and entry of accounts receivable, as requested.
    • Provide supporting documentation for audits, as requested.
    • Assist with maintaining organized and accurate financial files.
    • Maintain confidentiality of accounting information.
    • Miscellaneous duties as requested by finance manager.

    QUALIFICATIONS

    1. Bachelor's degree in accounting or related field. Students working toward a Bachelor's degree accepted. 
    2. Two or more years of accounting experience.
    3. A firm belief that all kids deserve a high-quality education and are capable of success.
    4. Attention to detail and ability to complete work with a high degree of accuracy.
    5. Proficiency in Gmail, Microsoft excel and Microsoft word;
    6. Experience entering data into an accounting software system.
    7. Ability to interact professionally and communicate effectively with staff, vendors, and students.