Case Team Assistant- Administrative Coordinator

Reporting to Chief Talent Acquisition Officer, of a Boston based Healthcare Consulting firm, the Case Team Assistant (CTA) supports the needs of a teams of consultants working on healthcare-related projects. Primary responsibilities include recruiting and scheduling domestic and international interviews with healthcare specialists, managing vendor relations, maintaining and updating internal databases, monitoring case budgets and expenses, arranging team travel and creating itineraries, and managing the administrative tasks associated with interviews, including proofreading case presentations.

Case Team Support 

- Case kickoff and closeout

• Mine and maintain internal database and external resources for healthcare experts as needed
• Maintain case summary database

- Interviews

• Send interview requests to healthcare professionals
• Schedule interviews with healthcare professionals
• Send W-9s and follow-up as needed
• Update status of interviews
• Ensure payments are made to experts
• Assist with note taking in interviews as needed
• Assist/set up recruiting with outside vendors as needed

- Presentations/documents

• Proofread case presentations
• Ensure presentations follow designated style standards
• Schedule internal case meetings
• Communicate regularly with team on status of interviews, tasks assigned

Case Team Eventsand Travel Support

• Schedule conferences if team members are attending for client
• Arrange case team travel and produce detailed itineraries
• Prepare expense reconciliations

Company Culture

The client has a collegial, fast-paced work environment with offices accessible by T or free parking. They offer a competitive salary, bonus potential as well as health, dental, and vision, FSA, and disability benefits, paid vacation, sick time and personal days, and paid time for pro bono work.

Desired Skills & Experience

• 2 +years experience in an administrative role
• Expertise with Microsoft Office 2010, including Word, PowerPoint, Outlook, and Excel
• Professionalism
• Ability to work in a face-paced environment and manage multiple tasks
• Accuracy and exceptional attention to detail
• Excellent written and oral communication skills
• Exceptional organizational skills and ability to prioritize
• Ability to work independently, yet be a strong team player
• Demonstrated strong work ethic