Ranked one of the Best Places to Work for 2021 by GlobeSt.com, Casoro Group is an award-winning multifamily-focused real estate investment firm. Casoro's a company that invests in leaders. Every team member has access to our top-tiered Leaders: Shark Tank Alums, Local Business Leadership award winners, high achievers: The best of the best. At Casoro, we partner with our team members for the long haul. We collaborate and support our team members through growth, challenges, opportunities, and career advancements. We do things differently here. We don’t believe in company political agendas, cliques, hierarchy, or other negative company traits. Every team member has a voice. Every team member contributes to the improvements, changes, and success of the company. Our Company motto with those we serve is: Building Better Homes, for Better Lives. And we do that by Building a Better Work Culture for Better Home Lives.
Casoro’s family of companies includes: CLEAR Property Management, Performance Utility Management and Billing, Ingenium Construction, and Upside Avenue.
ROLE: HR Assistant
RESPONSIBILITIES:
- Post and keep track of job postings for all open positions.
- Conduct initial phone screenings of candidates when requested.
- Work with hiring managers to coordinate and schedule interviews of candidates.
- Ensure managers have an active pipeline to recruit for high turnover positions.
- Organize and maintain internal personnel records.
- Perform HR file audits to ensure that all required documents are collected and are maintained in employee files. File audits should be done at least annually.
- Provide administrative and organizational support for senior HR professionals
- Assist in the New Hire process ensuring everything runs smoothly
- Take minutes and maintain Teams notes
- Ensure New Hires are onboarded and enroll in benefits in a timely manner
- Coordinate the Termination process/paperwork of team members with their managers and make sure all system and email access are terminated and proper personnel is notified that team member is no longer with the company.
- Maintains employee confidence and protects operations by keeping human resource information confidential.
- Schedule meetings, interviews, HR events and maintain agendas.
- Properly record and report complaints and grievance to HR manager and employee files if applicable
- Deal with employee requests regarding human resources issues, rules, and regulations
- Coordinate HR projects (meetings, training, surveys etc) and take minutes
- Maintain employee confidence and protects operations by keeping human resource information confidential.
- Assist and support the Human Resource Manager with duties as requested.
- Support Office (Corporate) New Hires
- Work with Admin to ensure workstation equipment is set up (computer, phone, office supplies, branded items, etc.) and ensures area for new team member is clean and ready for their first day
- Work with Admin and Integritek to set up computer, email, phone extension, appropriate software, added to social email groups, Y drive access, etc.
- Gather paperwork from Admin once new hire sign all needed custodian forms for equipment/keys
- Work with Admin on WISE Onboarding and Offboarding checklists for Support new hires
- When team member is terminated, gather paperwork from Admin on collected equipment/keys, etc.
- CLEAR PM Sites
- Enter monthly commissions, ACM bonuses, and quarterly bonuses for payroll.
- Record/book payroll into Yardi for accounting to reconcile.
- Work with Accounting to ensure proper financial recording of payroll.
- Maintain HR records for Site team members by recording hiring, transfer, termination, change in job classifications, and pay increase dates, etc.
IDEAL QUALIFICATIONS:
- Attention to detail and extreme organization skills
- Ability to multi-task
- Strong verbal and non-verbal communication skills
- Able to work across multiple companies/departments
- Ability to think creatively
- Good time-management skills
- Ability to quickly grasp multiple software programs
- Know and abide by the confidential nature of Human Resources
EDUCATION AND EXPERIENCE:
- High School Diploma Required
- College Degree Preferred
- Experience as an HR assistant
- Exposure to payroll practices
COMPENSATION:
WE HAVE EXCELLENT BENEFITS THAT INCLUDE
- Health, dental, vision, pet, life, disability, 401(k)
- Leadership and skills training
- Access to corporate leadership trainer
- Support for a positive work/life balance
- Paid holidays and Paid Time Off
- PTO annual accrual increases based off years of employment
- Extra Perks like holiday savings, employee life scholarships, company parties, and the opportunity to help contribute to a growing company’s future success