Job Description
San Ramon California Office Property Management Company: Castle Management Company Inc. (www.castlemanagement.com) Location: Management Office in San Ramon CA. Properties located throughout the San Francisco Bay Area and Northern CA. Position Type: Nonexempt Full Time 40 Hours per week Compensation: $26.00 per hour plus vacation accrual and paid holidays. Medical benefits as offered to employees of similar category per company policies (Currently 90% of Kaiser Medical).
SUMMARY: Compiles and maintains accounts payable records by performing the following duties:
ESSENTIAL DUTIES AND RESPONSIBILITIES:
§ Those duties as outlined further in Detail of Duties and Responsibilities attached
§ Analyze, Sort and process A/P mail and invoicing on a daily basis
§ Insure that all approved invoices are paid on time
§ Analyze Trust Account cash balance for each owner; work with Bookkeeper if cash call is required
§ Maintain A/P files in a neat and organized fashion
§ Respond to all vendor, Portfolio Manager, and Resident Manager inquiries
§ Process Tenant Security Deposit Accounting within legally mandated timeline
§ Prepare 1099 Miscellaneous tax forms for vendors
§ Answer Operator calls on multi-line phone system, screen and direct calls when necessary
§ General administrative and clerical support including photocopying, scanning, faxing, sorting and mailing of documents
§ Track certificates of insurance for owners and vendors
§ Track cost of special projects or contracts
§ Possess reliable vehicle and maintain good driving record for bank runs and office supply purchases
§ Competent computer skills including all aspects of MS Office; experience in a cloud based payables accounting program perfered, Yardi Voyager a plus
§ Rudimentayr understanding of accounting principles and coding invoices to appropriate general ledger accounts, property management experience a plus
§ Other duties as assigned
COMPETENCIES: Responds promptly to customer needs; Maintains confidentiality; Speaks clearly and persuasively in positive or negative situations; Contributes to building a positive team spirit; Able to build morale and group commitments to goals and objectives; Inspires respect and trust; Looks for ways to improve and promote quality; Prioritizes and plans work activities; Reacts well under pressure; Accepts responsibility for own actions; Follows through on commitments.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
§ Typing: Minimum 45 wpm
§ 10 key data Entry: Minimum 8,000 keystrokes per hour
§ Strong attention to detail a must
§ Strong organizational skills
§ Works well with deadlines
§ Team player
§ Reliable
§ Professional
§ Good verbal and written communication skills
§ Customer service oriented
§ Information management
EDUCATION AND/OR EXPERIENCE:
One year certificate from college or technical school; or 2 years related experience and/or training; or equivalent combination of education and experience.
PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear and taste or smell. Regularly spend long hours in intense concentration reviewing and entering financial information into a computer. Regularly use hands and fingers to handle, control or feel objects. Regularly see details of objects that are less than a few feet away. Regularly speak clearly so listeners can understand. Regularly understand the speech of another person. Frequently work in on projects that require deadlines. The employee must occasionally lift and/or move up to 25 pounds.
WORK ENVIRONMENT: Moderate noise level associated with open office work environment.
The Castle Management Company Inc. provides equal employment opportunities without regard to age, ancestry, color, creed, mental or physical disability, marital status, medical condition, national origin, race, religion, sex, sexual orientation, veteran status, or any other consideration made unlawful by federal, state, or local laws. Castle Management Company Values Statement: We honor the worth and dignity of each owner, property, resident, tenant, employee and vendor we serve.
Company Description
The California Apartment Association's annual GEMM Awards named Castle Management: The Management Company of the Year for two years running 2012 and 2013. The award covers Alameda, Contra Costa, Napa, and Solano counties.