Billing Administrator, Advertising Funds

Direct-hire - Fulltime

Salary: $60-$70K

Location: Hybrid to Maple Grove MN 55369

Must work in the office 3 days a week (M, T, and either W or Thursday – Friday a remote day)

The overall responsibility of the Advertising Funds Billing Administrator is to manage the billing & payment process for the company's National Advertising Fund (NAF) & any

Regional Advertising Fund (RAF).

ESSENTIAL JOB DUTIES & RESPONSIBILITIES

• Receive all invoices with corresponding ads (by email and direct mail) from vendors and franchisees

• Review invoices for accuracy & required backup reports and information

• Record all invoices on NAF or RAF log (Excel)

• Submit NAF invoices online using NAF’s Payable site

• Receive NAF checks and Direct Pay remittances and record payment information to NAF log; mail checks

• Enter RAF invoices into the accounting system (Great Plains) and process payments

• Record RAF payments on RAF log; mail checks

• Reconcile billing issues or complaints with NAF, franchisees or vendors

• Maintain and reconcile NAF log monthly with Monthly Fund Balance Reports from FS NAF

• Maintain and reconcile RAF log monthly with monthly P&L Reports from accounting system

• Review & pre-approve ads for vendors and franchisees to ensure they meet Brand Standards & Guidelines; identify any errors and/or missing information before ad goes to print or is posted

• Manage Co-op budgets and monthly/yearly reconciliation

• Administrative tasks as necessary

• Additional projects as required

EDUCATION & EXPERIENCE REQUIREMENTS

• 3-5 years of progressive accounting/billing experience

• Strong organizational skills and attention to detail

• Highly proficient with Excel

• Proficiency with Outlook & Adobe Acrobat

KNOWLEDGE, SKILLS and ABILITIES

• Extremely organized

• Good communication and presentation skills

• Problem-solver, takes initiative to resolve and investigate issues

• Ability to work independently

• Professional attitude

• Proactive to potential situations/issues

• Attention to detail

• Ability to multi-task