ABOUT THE CENTER FOR CARE INNOVATIONS

The Center for Care Innovations (CCI) is strengthening the health and health care of underserved communities. CCI cultivates innovation within organizations impacting care and services for low-income and disadvantaged populations. Through our programs our participants:

• LEARN. We offer resources, tools, and coaching to build the skills organizations need to succeed.
• INNOVATE. We help organizations test new approaches, then spread the solutions that work.
• COLLABORATE. We connect organizations with a network of people committed to creating lasting change.

CCI is a project of the Tides Center. The Tides Center is a nonprofit organization based in San Francisco that works with individuals, groups and funders to implement and accelerate positive social change in the nonprofit sector.  As a project of Tides, CCI receives operational capacity, program design and grant-making support as well as opportunities for shared learning and knowledge creation with Tides' other projects and initiatives.

For more information, please visit WWW.CAREINNOVATIONS.ORG.

ABOUT THE JOB

CCI is looking for a dedicated, driven and organized Administrative Assistant to support CCI's team and programs. The Administrative Assistant will manage the day-to-day work of supporting CCI programs through operational, financial, and administrative tasks. This is a unique opportunity to be part of a collaborative team that is focused on achieving major improvements in areas such as cardiovascular disease prevention, trauma-informed care, opioid addiction treatment, social determinants of health, and population health.

The Administrative Assistant is a full time, non-exempt position that will report to the Senior Manager, Operations.  

ESSENTIAL DUTIES AND RESPONSIBILITIES

In this position you will focus on:

• FINANCIAL PROCESSING — Processes accounts payable and receivables, manages the reimbursement process, and inputs transactions into financial software and Salesforce.
• CONTRACT MANAGEMENT — Works with CCI team to develop, track progress, and execute contracts in coordination with fiscal sponsor.
• COMPLEX SCHEDULING — Provides support to Directors and other team members in scheduling complex meetings requiring multiple people.
• MEETING PREPARATION — Assists with preparing agendas, minutes, and materials for in-person and virtual meetings.
• GRANTS MANAGEMENT — Acts as primary liaison between program teams and Tides Center in processing grants-out requests, tracking progress of requests, and confirming payment and installments to grant recipients.
• DATA ENTRY AND ANALYSIS — Is core member of Salesforce administrative team and completes data entry and analyzation for different projects.
• EXTERNAL PARTNER RELATIONSHIPS — Develops and maintains relationships with key external partners such as Tides Center, vendors, and funders.

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong organizational and task management skills to plan and execute tasks.
• Experience using information management tools, including Microsoft Office, with a strong emphasis on Excel, and Google Docs.
• Ability to juggle and track multiple projects and requests at once.
• Strong communication skills and close attention to detail.
• Ability to anticipate problems and work towards resolution.
• Ability to interpret a variety of administrative or facility issues, instructions, or needs in narrative or diagram form.
• Experience working with diverse populations. Dimensions of diversity include but are not limited to: age, ethnicity, gender, physical abilities/qualities, race, sexual orientation, educational background, geographic location, income, marital status, military experience, parental status, religious beliefs, work experience, and job classification.
• Ability to adapt to the changing needs of the organization, which may require adjusting schedules to enable attending evening events and offsite meetings.
• Ability to work in a team environment with a diverse group of organizations.

EDUCATION AND EXPERIENCE

• Education – Bachelor's degree or equivalent work experience.
• Experience – Must have familiarity with administrative tasks. Direct work experience in field not required.
• Excellent attendance history in prior positions.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  Specific vision abilities required by this job include close vision, and ability to adjust focus. Employee must have the ability to attend meetings, sitting, listening, and computer work up to 8 hours per day.

EQUAL EMPLOYMENT OPPORTUNITY

The Center for Care Innovations, a project of Tides, is an equal opportunity employer and we strongly desire staff that mirror the communities we serve. We strongly encourage and seek applications from women, people of color, and bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition including acquired immune deficiency syndrome (AIDS) and AIDS-related conditions.

APPLICANTS WITH DISABILITIES

Reasonable accommodation will be made so that qualified applicants with disabilities may participate in the application process. Please advise in writing of special needs at the time of application.

APPLICATION INSTRUCTIONS

Please apply by submitting a resume and cover letter expressing your interest in joining the CCI team, why this specific position appeals to you, and why you are qualified for this position.