Job Description

POSITION SUMMARY: Works under the direction of the Accounting Supervisor, the Accounting Associate primary function is to assist with the Accounting/Finance Department with daily, weekly, and monthly recurring activities, with an emphasis on accounts payable and invoice processing.

Qualifications

EDUCATION AND/OR EXPERIENCE:

• Associates in Business/Finance/Accounting or higher preferred
• Two year’s prior experience working in a business environment required. Accounting/Finance experience preferred.
• Receive invoices and process vendor payments.
• Research and timely resolution of Vendor invoice discrepancies.
• Research and resolve payment discrepancies; make adjustments to accounts as needed.
• Timely preparation of consolidated accounts payables aging on a weekly basis.
• Regular communication with vendor to ensure timely payment of all invoices.
• Assist with periodic bad debt reserve analysis.
• General Accounting Support.
• Assist with audit preparation, account reconciliations, and other accounting duties as needed.

Additional Information

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• The Accounting Associate will work closely with all levels of employees to provide timely and accurate recording of payment for vendor invoices.
• This position will also serve as a liaison within the Company and between the Company and its Vendors to ensure timely payments and resolve past due issues.
• This position will assist in monthly reporting and reconciliation activities related to accounts payable balances.
• This position will also assist the Accounting Specialist with reporting for forecasting and other accounting reporting as determined by the Controller.
• Excellent communication skills (verbal, written, and presentation).
• Organized and able to prioritize and manage time effectively.
• Detail and transaction oriented with the ability to multi-task.
• Ability to work well with all levels of the organization.
• Ability to work independently and on a team.
• Must be self-motivated with the ability to accomplish goals with little to no supervision.
• Possesses a positive work attitude and willingness to learn and grow in the position.
• Must be dependable and able to act with discretion maintaining strict levels of confidentiality.
• Ability to challenge status quo and enforce adherence to documented policies and procedures.
• Moderate to advance skills in Excel required.
• General knowledge of Internet navigation and research, email, fax transmissions, phone communication, and copy equipment.
• Technology: Microsoft Office programs including Word, Excel, and Outlook; SAP accounting software.
• Other accounting and administrative duties as assigned.