Position Title: Ministry Assistant Campus: Gilbert

Reports To: Campus Pastor Status: Part-Time (28 hours)

Position Summary: The ministry assistant is the administrative and welcoming arm for Central Christian Church. This role includes the administration of our connection request and servant minister follow up, scheduling, and general office duties. This position also ensures that people are welcomed at their first point of contact with the office, whether in person or by phone.

This position is connected to the faith and ministry of the church and moves forward the vision of Central Christian Church.

Responsibilities:

· Manage email requests from staff, volunteers, and congregation

· Handle and resolve general questions/troubleshooting

· Receive and resolve external inquiries

· Enter check requests

· Connection requests (ASL, General serving, Office Reception, Office Support, Wedding Team, Discover More)

· Email congregation for Campus Pastors

· Coordinate for Baptisms and Involvement Ministries

· Enter FTG’s (periodically) and their connection requests

· Discover More admin (Room reservations, registrations, workflow to update website each month)

· Lead & recruit front desk and office support volunteers

· Create monthly schedules for front desk volunteers (Mesa/Gilbert)

· Communion order (email ACP monthly, place order, follow up w/ACP once order comes in)

· Men’s Ministry Admin (Room reservations, registrations, workflow to update website, workflows requesting new graphics)

· Staff meeting set up (Mesa and Tempe)

· Special registrations (Volunteer appreciation, outreach, campus clean up, etc.)

· Scheduling of rooms for Rooted

· POC & Crisis Responder (Create/Email SignUp’s, update Rock)

· Credit card reconciliations

· Discover More (Mesa): Create/email SignUp for volunteers, alert Berwyn of headcount 5 days prior

· Assist Campus Pastor’s with admin duties and needs (registrations, room reservations, order food, etc.)

· General office duties such as filing, answering phones, assisting those who come into the office, ordering supplies

· Inventory and order supplies at Mesa (breakroom, boardroom, green room, prayer rooms, office supplies, students, café, First Impressions)

· Benevolence admin tasks (Mesa): Enter checks into Treasury Gateway, update Rock, update Benevolence Tracking Spreadsheet, update gift card log. Email spreadsheet to accounting & benevolence team at end of each week.

· Check VM for Tempe, Queen Creek, Glendale and process as necessary

· Admin support for prayer ministry

As Time Allows:

· Meet with Campus Pastors and attend campus meetings

· Coordinate efforts to keep all records accurate and up to date in ROCK

· Oversee distribution of communication, tools, brochures, and promotional pieces, etc.

· Recruit and lead servant minister team that assists in office administration

· General office duties such as filing, answering phones, assisting those who come into the office, ordering supplies

· Reception coverage and receive and return voicemails (Glendale

· Handle Mesa’s benevolence requests

· Special Projects

Competencies:

· Plans and Aligns – Planning and prioritizing work to meet commitments aligned with organizational goals.

· Collaborates – Is counted on by others for a positive approach. Accepts responsibility to put others first in a team setting and does not become demonstrative or rigid. Works to build bridges that best solve shared problems and generates opportunities. Is able to develop emotional and intellectual awareness while having leadership confidence.

· Action Oriented – Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. Also, takes immediate action when confronted with a problem or when made aware of a situation. Does not wait for others to take action or to request action.

· Communicates Effectively – Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Communicates openly by clarifying purpose and importance in a positive manner; stresses major points. Keeps the main thing in front of others and uses an appealing style, candidness and humor.

· Optimizes Work Processes – Knows the most effective and efficient processes to get things done with a continual focus on improvement.

Knowledge, Skills and Experience Required:

· Must have excellent computer skills

· Excellent written and communication skills

· Careful attention to detail

· Ability to work independently within scope of assignment

· Must be proficient in MS Outlook, MS Excel, MS Word, and proficient in the application of Rock.

Role Model in Personal Life:

· Must align with the vision, and values of Central Christian Church and be committed to doing Central no harm.

· Financially support the vision of Central Christian Church by faithfully giving at least 10% of gross income.

· Growing in your personal relationship with Christ, while developing personal evangelism opportunities within and outside the Church.

Model biblical integrity in all things:

· Adhere to and encompass the qualities and characteristics required of Central Christian Church employees, defined by the Employee Handbook.

· Be an active Owner at Central Christian Church, making every effort to uphold the Marks of Ownership in your life.

Staff Expectations:

· Adhere to and encompass the qualities and characteristics required of Central Christian Church employees, defined by the Employee Handbook.

· Financially support the vision of Central Christian Church by faithfully giving at least 10% of gross income.

· Be an active Owner at Central Christian Church, making every effort to uphold the six core values of Central.

· Physical Requirements: While performing the duties of this job, the employee is occasionally required to stand, walk sit; use hands to finger handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear;. The employee must occasionally lift or move up to twenty-five pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.