Position Title: Wedding Coordinator

Reports To: Care Pastor

Campus: All

Status: Volunteer Staff (Part time - as needed)

Wedding Coordinator DescriptionThe goal of the Wedding Coordinator is to help make the weddings here at Central Christian Church the most incredible day for each Bride and Groom. We are here to help with all the little details and always to remember that we are serving God’s plan to grow His family. Our attitude and love for what we do is always a reflection of our hearts and God working through us.

TASKS:

Initial Meeting:

Meet with the couple 2-3 months prior to the wedding date.

Fill out the questionnaire

Verify the wedding date and time

Verify rehearsal date and time

Number of attendants

Discuss special people (guest book attendant, GO-TO person)

Discuss music

Answer general questions

Show equipment available for their use

o We provide minimal decorations - tulle on the aisle (bows/flowers provided by the couple), candelabras, greenery, and tulle on light sconces (Mesa Chapel only)

o Any extra décor needs to be provided by the couple and their crew will complete decorating

o We will decorate an entrance table with our décor, additional items to be provided by the couple

Decide on arrival time for Bridal Party (are they dressing at church, taking pictures, etc.?)

Confirm sound or video needs.

Contact the Pastor to obtain the Order of Ceremony – make sure the Coordinators and Sound Tech have a copy

Follow-up Meeting:

Two weeks prior to the ceremony (can be via phone)

Reverify setup choices

Confirm times and dates

Confirm vendor arrival times – if needed suggest more time for pictures

o Hint* Bride, Groom, and wedding party should be done with all preparations 30 minutes prior to the ceremony start time

o Three hours is plenty of time for dressing and pictures. Couples may arrive at the church up to 2 hours prior to the wedding start time, but no earlier than 8 a.m. The couple should not arrive too early and be worn out before the day begins.

One week prior to the wedding:

Email all parties to verify information

o Verify times

o Request all items that need to be set up in the venue

Rehearsal

If possible, have the room set up so any necessary changes can be seen

Have copies of the Order of Service for Coordinators, pastor, and sound tech

Confirm arrival time for the bridal party, and where they will get ready

Confirm picture-taking time

Confirm if the couple will see each other prior to the ceremony

Remind the bridal party (If the pastor does not) no alcohol is allowed on campus, anyone in an altered state will not be allowed to participate in the wedding

Confirm how the bridal party will enter – groomsmen with bridesmaids or with the groom

Confirm bridal party positioning during the ceremony - the focal point is always the bride and groom

Confirm how the groomsmen will hold their hands – behind them or in front

Make any necessary changes to the order of service

If young children are in the wedding party, verify where they will sit or stand during the ceremony

Verify aisle runner and candle lighting

Confirm who will walk mothers (or other special family members) down the aisle

Collect the unity candle, marriage license, and other miscellaneous items to hold until the ceremony

Wedding Day

Meet with the photographer to set the ground rules for where they can stand and if flash is allowed

The pastor usually determines the rules

Make sure flowers and boutonnieres are distributed to the bridal party, pin boutonnieres if necessary

Keep the bridal party on task – make sure they finish 30 minutes prior to the ceremony…. HOLD FIRM

Provide grapes, crackers, and bottled water for the bridal party

Turn receipts in for reimbursement

Marriage license – return top to the GO-TO person. Make a copy and send the bottom portion to the county within 48 hours for recordation

Dress

Coordinators are always a representative of Central Christian Church. You should be in presentable dress for the rehearsal. Wedding day you should be dressed in appropriate clothing, as if you were attending the wedding. Make it comfortable as you will be moving around a great deal.

Make sure to wear your Central Christian Church name tag, which identifies you as the coordinator or assistant. The wedding party will know who to come to with questions or for help.