Job Description
The Central Time Administrative Specialist plays a vital role in supporting station operations 24/7. The primary responsibility involves processing union member call-out messages, updating work schedules, and maintaining timecards while ensuring confidentiality and timeliness. The position is an in-office role requiring flexibility, reliability, and precision.
Key Responsibilities
• Adhere to all policies and procedures to uphold operational success, accurate employee pay, and compliance with the labor agreement.
• The ability to support a 24/7 operation schedule and willingness to work in an environment that runs continuously, around the clock, seven days a week.
• Maintain updated work schedules and plans for open shift coverage.
• Solicit additional hours or overtime following established procedures.
• Maintain communication protocols with station and team leadership regarding workforce status.
• Update and distribute Time & Attendance shift summary reports.
• Collaborate closely with Time & Attendance Supervisors and Manager to address staffing and timecard challenges.
• Ensure accurate maintenance of systems for record-keeping and reporting purposes.
• Participate in shift briefings and established workgroup meetings facilitated by leadership.
Qualifications
Required
• A minimum of one (1) year of successful experience related to scheduling and/or time and attendance or resource (staffing) planning experience required
• Proficient to advanced level Microsoft Excel experience required depending on job duties
• Proven ability to successfully interact with team members and leadership in a fast paced and often rapidly changing environment
• Broad understanding of airline operations preferred
• Must work with minimal supervision
• Flexibility to work varied shifts, weekends, holidays
• Detail oriented mind-set a must
• Hands-on, high-energy approach essential
• High school diploma or equivalent required
• Must be at least 18 years of age
• Must be authorized to work in the U.S.
Preferred
Additional Information
Airport SIDA Badge Requirements
Important notification for employees whose work requires unescorted access inside the airport: Employees will be required to obtain a SIDA badge provided by the airport authority and maintain good standing in order to keep their SIDA badge. Review the SIDA Badge Requirements document for a comprehensive overview.
EEO Statement
McGee Air Services does not tolerate discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity or expression, marital status, disability, protected veteran status, genetic information, or any other basis protected by applicable law. Employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants are also protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions absent undue hardship and consistent with applicable law.
Equal Opportunity Employer/Veterans/Disabled
McGee Air Services- An Alaska Air Group Company