The Executive Assistant would be responsible for providing personalized secretarial and administrative support to the executive and office staff of a 34 year old, San Antonio based, oil and gas company.

Job Duties

General Office clerical and administrative activities.

Greeting and directing visitors as necessary – offer and serve refreshments as required

Telephone/receptionist duties.

Experience keeping well files and communicating with industry peers a plus.

Handles daily mailout of FedEx/USPS marketing packets and maintains an accurate record of outgoing mail.

Word processing, Faxing, Scanning, Data Entry.

Assist with drafting and finalizing company correspondence, accounts payable, e-mails and faxes.

Scheduling meetings and posting on Outlook calendar.

Making travel arrangements.

Monitoring and purchasing office supplies; maintain “shopping list” of supplies that need to be replenished or special purchases including marketing supplies from specific vendors.

Maintain organization of Storage cabinets for supplies.

Assist in the preparation of marketing and business development items such as brochures, and marketing packets. Experience with PDF Editor a plus.

Accurately organize and maintain accurate paper documents and electronic files.

Maintain the confidentiality of information and professional boundaries.

Handling email correspondence.

Light data entry/accounting experience a plus.

Proficiency with standard Microsoft Office applications and system databases.

Communicating with executive clientele.

Possesses strong organizational skills.

Ability to multi-task and work with limited direct supervision.

Proficiency with English technical writing skills and verbal communication.

Errands outside the office as requested.

Experience with lead databases a plus.

Provides assistance and acts as back up for other administrative staff, as needed.

Requirements

2 year minimum of in an Executive Assistant/Office Manager role

Ideal candidate has great attention to detail work history, is easy going, and has a great uplifting personality and is able to work with different personalities.