Job Description

We are looking to hire an Executive Assistant to join our team. We are looking for professionals who seek constant improvement, are willing to take responsibility, and celebrate the wins. Executive assistants typically function as support to high-level executives and managers. You will undertake a wide variety of duties and responsibilities in a number of different industries

Responsibilities

·        Produce letters, reports, bulletins, memoranda, and e-mail, including material of a confidential nature.

·        Compose correspondence, reports, presentations, speeches, organization charts, rough drafts, transcription machine tapes, or verbal instructions.

·        Manage the calendar; arrange meetings, conference calls, and appointments.

·        Receive and screen telephone calls and e-mail messages, record messages or and provide assistance using independent judgment to determine those requiring priority attention.

·        Channel and facilitate communication from customers and associates and redirect callers to appropriate department/field representative for resolution/assistance.

·        Coordinate travel, including ground transportation, hotel accommodations, itinerary planning, meeting coordination, and ensure office requirements and facilities at destination are arranged, if required.

·        Prepare and process expense reports. Coordinate off-site meetings (arrange for meeting facilities, caterers, meals, materials, transportation and equipment).

·        Act as liaison between other executives and staff in matters involving his/her office, including meetings, documentation, and activities requiring authorized action.

·        Receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention.

·        Log and route communications requiring action.

·        Manage personal matters and projects and other office duties as assigned.

Qualifications

·        Proven experience working in a high-energy, demanding, multi-tasking environment.

·        Experience providing administrative and logistical support to a top executive.

·        Experience with scheduling, travel arrangements, financial reimbursements, communicating with senior-level internal and external contacts

·        Able to shift priorities; superior organizational skills; advanced computer skills (Word, Excel, PowerPoint, Outlook, Visio), filing systems management, etc.

·        Communicate effectively with co-workers, senior-level internal and external contacts, and representatives of public and private organizations to exchange and convey information.

·        Maintain confidentiality of privileged information obtained in the course of work.

·        Organize own work, coordinating projects, setting priorities, meeting deadlines, and following up on assignments with minimum direction.

Additional Information

401(k)

Dental Insurance

Health Insurance

Paid Time Off