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Restaurant Operations Administrator (Part-time)

Chick-fil-A Collier Township

Restaurant Operations Administrator (Part-time)

National
Part Time
Paid
  • Responsibilities

    WHO WE ARE:

    At Chick-fil-A Collier Township, being a team member is more than just a job; it's an opportunity for people of all ages and backgrounds to learn life and business skills.  In our restaurant, you will work alongside the Owner/Operator and the entire leadership team who will  not only teach the skills necessary to create our "Remarkable" food and renowned customer experience, but are fully dedicated to directly leading our teams and helping you develop YOUR future and achieve YOUR goals.  Leaders are made here at the Chick-fil-A Collier Township.  If you want to work in a small team led by professionals with decades of experience in large corporations, small businesses, and the military, then join our team!

    POSITION TYPE:  PART-TIME -- 18 -- 24 HOURS PER WEEK AVERAGE (ON-SITE)

    (NOTE:  POSITION CAN BE FULL-TIME WITH ADDITION OF OPERATIONAL RESPONSIBILITIES WITH TIME SCHEDULED IN DRIVE-THRU, KITCHEN, DINING ROOM, OR FRONT COUNTER OPERATIONS)

    OUR TEAM MEMBER BENEFITS:

    • Flexible schedule with day and night hours (on-site, in store)
    • Sundays off
    • Opportunities for individual growth
    • Career advancement & management opportunities
    • Team outings throughout the year
    • Free meals on scheduled days
    • Benefits eligibility if full-time
    • PTO opportunities

    DUTIES AND RESPONSIBILITIES:

    ADMINISTRATION:

    • When requested, assist with the recruitment for exceptional hires through advertising, hiring sites, and job fairs (using Decisely)
    • When assigned, participate in and coordinate initial phone interviews and setup of on-site interviews with restaurant leadership
    • Responsible for all human resources with both new hires and existing team members
    • Input new hires into the Applicant Stack, payroll system, Slack, Hot Schedules, et. al.
    • Review twice a year all documentation expiration dates to ensure up keeping with records
    • Print and ensure that all payroll payment time punches are signed for and acknowledged by team members
    • Answers and responds to all phone calls and voicemails while in the office within 48 hours
    • Purchasing (All supplier purchases) and create a process for budgeted monthly purchases that include;
    • Oversee Request Process (Uniforms, Shoes, Kitchen Wares, one-off supplies, ITD or Jolt labels…etc,)
    • Oversee Purchasing, Receiving and Distributing Process
    • Billing Process (Payroll deductions for Uniforms and Shoes)
    • General Office Organization
    • Create Office environment that is professional and set-up organizationally to support the Team
    • Scan all documentation and keep the files organized on the computer
    • Manage Store Email 
    • Manage email inbox and alert appropriate Leaders to emails that require action
    • Create and manage email folder system to file emails
    • Assist in maintenance and organization of the stores shared OneDrive folders
    • Create and maintain reports for birthdays, anniversaries, etc. and, with direction from HR and Administration Director, oversee celebration events
    • Setup, maintain and enhance applicant tracking system
    • Setup, maintain HR/Payroll system ensuring data accuracy
    • Run and verify (correct when necessary) bi-weekly payroll process ensuring all approved hours are submitted, approved expenses submitted and verified/documented, and checks distributed on-time
    • Oversee data entry and reporting for monthly Benefit and 401k programs
    • Facilitate the data entry/administration process for all team members onboarding (including ordering uniforms, pre-start communication, name tags produced, I9 verification, welcome Slack messages, coordination for start-date and orientation, new hire welcome packet, et. al.)

    FINANCIAL RETURN:

    • Oversee all back office financial matters to ensure accurate records and greatest return on investments
    • Responsible for creation and submission of Month End Packages (Inventory and FCR notes)
    • Responsible for all expense reports and vendor bills/checks, confirming that the business credit card is reviewed weekly
    • Responsible for maintaining list of vendors used for the business.  Will also include sourcing new vendors as needs arise.  Proactively review contracts for end-dates and terms to ensure we are receiving the most value for our investment
    • Contact and schedule vendors for routine and emergency maintenance (may include electrician, plumber, cleaners, landscapers, et. al.).  Ensure work is preformed in a timely basis and verify quality of work before "signing" off and processing payment

     

    REQUIRED SKILLS:

    • Good technology skills (email, MS Office, ability to learn new tools, etc.)
    • Loves serving and help others
    • Ability to multitask
    • Ability to work at a quick, yet efficient and thorough pace
    • Team-oriented, adaptable, dependable, and strong work ethic
    • Positive attitude
    • Results oriented
    • Honest
    • Dependable
    • Proven self-starter
    • Organized, proactive, with strong planning and project management skills
    • Ability to keep proper records and documentation
    • Strong communication skills
    • Detailed and observant
    • Process Oriented
    • Skilled in developing Systems that increase Productivity and Efficiency in an Operational Environment

    REQUIRED EXPERIENCE:

    • PRIOR PROVEN EXPERIENCE IN A SIMILAR ROLE (Minimum 2+ YEARS OF VERIFIABLE EXPERIENCE)
    • Deep understanding of, or ability to quickly learn, HR and Financial Administration processes (Minimum 2+ years of verifiable experience)