The Administrative Assistant will work closely with the Owner/Operator to complete various tasks and assist with processing emails, purchase orders and calendars. This role requires strong organizational skills, the ability to learn new skills quickly. This individual will report directly to the business owner and offer administrative support.

Responsibilities of this role include but are not limited to:

Create document templates and design new marketing materials

Process incoming mail and shipments

Conduct employee file audits including I-9, W-4, and on-boarding paperwork

Manage and organize employee files

Reconcile credit card expenses

Review and update legal contracts

Bi weekly payroll processing and W-2 Distribution

Respond to guest comments/concerns in a timely manner

Assist the business owner in administrative duties and managing a calendar

Process emails and phone calls on behalf of the business owner

Act as a liaison between Corporate communications and the business

Manage third-party vendor relations

Update operating hours and public online profile as needed

Manage business expenses and bill pay

Assist in operations or catering order fulfillment as necessary

Assist in lunchtime operations each day between 11:30am-1:30pm.

The Administrative Assistant is an integral part of the leadership and health of our organization.

Experience/Education:

Graphic design experience

Preferred 5+ years in administrative assistance

Microsoft Outlook, Word and Excel

Some familiarity with the Google apps platform, Slack and Trello

Preferred: bilingual

Success Factors:

On-time payment of restaurant expenses and highly satisfied vendors

Business financials and budgets within targeted goals

Completion of misc. tasks in a timely manner

Organization of the back office

This role will average 20-25 hours/week, typically between the hours of 8:30am-1:30pm.