Executive Assistant / Chief of Staff

Location: Williamsburg, Brooklyn, NY (On-site)

Industry: Healthcare

Compensation: $120,000–$180,000

Overview

We are seeking a highly capable Executive Assistant / Chief of Staff to serve as a trusted partner to senior leadership in a growing healthcare organization. This role blends high-level executive support with strategic execution, ensuring priorities are aligned, initiatives move forward, and day-to-day operations run efficiently.

Key Responsibilities

Executive Support

• Manage complex calendars, scheduling, and meeting coordination

• Prepare agendas, briefing materials, and follow-ups for leadership meetings

• Serve as a gatekeeper and primary point of contact for internal and external stakeholders

Strategic & Operational Execution

• Track leadership priorities, projects, and action items across departments

• Drive follow-up and accountability on key initiatives and deadlines

• Translate executive direction into clear tasks, timelines, and deliverables

Project & Communication Management

• Coordinate cross-functional projects and ensure alignment between teams

• Monitor progress, identify bottlenecks, and proactively resolve issues

• Support operational and administrative initiatives as needed

Qualifications

• 5+ years in an Executive Assistant, Chief of Staff, Project Manager, or similar role

• Exceptional organizational, communication, and follow-through skills

• Strong judgment, discretion, and ability to manage sensitive information

• Proactive, detail-oriented, and comfortable working in a fast-paced environment

• Healthcare experience is preferred

Email resume to: frimie@maiplacement.com