Job Description

WE ARE A STRUCTURAL ENGINEERING FIRM LOOKING TO HIRE A PART-TIME ADMINISTRATIVE ASSISTANT TO HELP WITH DAILY OFFICE TASKS.

About Our Firm:

Chris Holmes, P.E. & Associates, Inc. is a locally owned structural engineering firm that has served Wilmington and the surrounding areas for over 30 years. We specialize in residential and commercial projects throughout the Carolinas.

PRIMARY RESPONSIBILITIES INCLUDE:

• Coordinating site visits and meetings for office staff.
• Responding to general office phone calls and emails.
• Processing invoices, receiving payments, and following up on overdue invoices.
• Entering and submitting vendor payments.
• Emailing documents to clients.
• Managing office inventory.
• Maintaining paper and digital filing systems.
• Providing daily administrative support to office staff.

REQUIRED QUALIFICATIONS:

• Must be 18 years or older to apply.
• Must be proficient in Windows and Microsoft Office.
• Prior experience with Quickbooks (or similar accounting software) required.
• Prior experience with invoicing and accounts payable/receivable is required.
• The ideal candidate will be well-organized, able to prioritize and multitask, and be self-motivated. They will also need to be friendly and have excellent communication skills.

This position will report to the Principal Engineer and Office Manager but will assist all office staff on a daily basis. Our office hours are Monday-Thursday 8am-6pm and Fridays 8am-12pm. The Administrative Assistant would work between 25-30 hours per week, and hours for this position are flexible. Pay rate begins at $12/hr, with opportunity for a rate increase based on level of previous experience.

Company Description

Chris Holmes, P.E. & Associates, Inc. is a structural engineering firm that has been serving Southeastern North Carolina and the surrounding areas for more than 30 years. We are licensed in both Carolinas and specialize in residential and commercial projects including high-end custom homes, remodels, storm damage repair design, restaurants, schools, office buildings, and retail projects. Additionally, we also conduct local site visits to consult on a wide range of structural issues.