Are you an Accounts Payable/Accounts Receivable Specialist with at least 2 to 3 years of accounting experience, the ability to audit accounts, and the ability to work successfully in a fast-paced, multidimensional environment? If so, we want to meet you!
What you will do:
- Record Invoices / Expense Reports: Charges expenses to accounts and cost centers by analyzing invoices / expense reports, recording entries with correct codes conforming to standard procedures to ensure proper entry into accounting software program. Including employee expense reports, mileage reimbursements, and petty cash. Ensuring principle and interest payments are recorded correctly.
- Pays vendors: verifying federal ID numbers; scheduling and preparing payments via check, ACH, and Credit Card. Ensures credit is received for outstanding memos. Entering checks into positive pay, canceling issues in positive pay. Entering ACH into bank and following up for 2nd approval needed to meet payment due dates. Attaches documentation for all payments.
- Month End Close: including credit card GL reconciliation and expense entry, reviewing the Income Statement for coding errors, entering / correcting principal & interest entries, reviewing Account Activity Reports to ensure all payments are entered, confirm AP Aging to Vendor statements, reconcile GL, reconcile outstanding payments in Sage and in the bank.
- Investigates and resolves problems associated with processing of invoices and payments. Resolving contract, invoice, or payment discrepancies. Ability to follow-up on pending issues. Ability to investigate over multiple years as needed.
- Maintains accounting ledgers by verifying and posting account transactions. Maintains historical records through operating accounting software programs and filing/scanning documents.
- Protects organizations value by keeping information confidential.
- Increases job knowledge by participating in educational or cross-training opportunities.
- Maintain up-to-date billing system.
- Generate and send out invoices.
- Follow-up on, collect and allocate payments.
- Carry out billing, collection and reporting activities according to specific deadlines.
- Perform account reconciliations.
- Monitor customer account details for non-payment, delayed payments and other irregularities.
- Research and resolve payment discrepancies.
- Generate age analysis and review AR aging to ensure compliance.
- Maintain accounts receivables - customer files and records.
- Follow established procedures for processing receipts, cash, etc.
- Process credit card payments.
- Prepare bank deposits.
- Investigate and resolve customer inquiries.
- Process adjustments.
- Develop a recovery system and initiate collection efforts.
- Communicate with customers via phone, email, mail, etc.
- Assist with month-end closing.
- Collect data and prepare monthly department reports assigned.
- Protects organizational values by keeping information confidential.
- Updates job knowledge by participating in educational opportunities.
- Perform other job tasks as assigned
What you will need:
- Experience with AppFolio.
- 10-key by touch.
- Excellent written and verbal communication skills; strong organizational skills.
- Attention to detail, accuracy, analyzing information.
- Open to change, a willingness to learn and take on challenging new tasks
- Ability to follow-up on pending issues and meet deadlines.
- Customer service techniques, practices and principles.
- Ability to prioritize job assignments and to multitask effectively.
- Minimum 3 years experience in accounts payable, receivables and general accounting.
- Multiple business entities experience preferred.
- Knowledge of mathematical and accounting principles, data entry skills.
- Computer applications such as Microsoft Word, Excel, Sage
Education/Experience:
- High school diploma/GED. Additional education highly desirable.
- 2-3 years experience in an office environment specializing in clerical, accounts payable, or administrative/business experience with a strong emphasis on communication and auditing.