PROACTIVE. WILLING. POSITIVE. DEPENDABLE. ENTHUSIASTIC.
Our Executive Administrative Assistant will support our fast-paced marketing agency leadership and provide general office support for our growing LA team. This is an exciting opportunity to support the business culture, while serving as an ambassador of excellence in all we do.
This Executive Assistant will be an energetic self-starter, collaborative partner and resourceful problem-solver – with hustle, a sense of humor and a passion for cultivating strong relationships and delivering quality in everything they do. S/He is highly organized, detail-oriented and can independently prioritize assignments. S/He has a finesse in communicating, both verbally and written, with people in a variety of roles and levels – from co-workers to clients to senior executives and external business partners. S/He has an aptitude for coordinating meetings, booking/managing travel, expense reporting, and developing written communications, including presentations.
WHAT YOU’LL DO:
Support leadership and the larger team with administrative responsibilities in all aspects of day-to-day activities, including travel and meeting coordination, expense reporting, schedule management and general office operations
Engage with other agency and client partners to cultivate relationships that make it easy to work together to coordinate meetings and schedules
Plan and coordinate onsite and offsite meetings and events including preparation, AV/tech requirements, catering, talent coordination and cleanup, as directed by executives
Coordinate with recruiting team for onsite talent interviews, including greeting and supporting candidates while onsite, team scheduling and meeting room management
Support new employee onboarding including first day orientation, equipment ordering, desk and parking assignments/access, assignments and completion of training and required forms
Serve as liaison for team leads, interfacing with executives, clients and partners
Participates in client business initiatives including research as well as development of client presentations including preparing, proofreading and formatting PowerPoint and/or Keynote materials
Compile receipts, populate expense reports and submit to finance team for review/payment
Own and complete projects and tasks on time with an eye for detail
Organizes, schedules and plans tasks in a productive manner
Supports other agency staff/needs and office to coordinate such things as mail management, meeting set up, visitor welcome, etc.
Willingness to be accessible after hours to support ad hoc needs
WHAT YOU’RE LIKE:
WHAT YOU’VE GOT:
Required Skills Required Experience