Administrative Assistant -Security
JOB DESCRIPTION
Responsible for providing all necessary administrative, clerical and secretarial services to the Director of Security and the department.
JOB RESPONSIBILITIES
Composes, transcribes and types correspondence, memos, reports and other miscellaneous paperwork; prepares outgoing mail; files correspondence, reports and departmental records in appropriate files; prepares schedules for Team Members; and makes travel arrangements.
Maintains the highest level of confidentiality within the department.
Acts as a resource regarding departmental activities and operations for the Director of Security/Transportation and other department executives.
Advises the Director of Security of any relevant or important information pertaining to the responsibilities of the department or the operations of the company.
Places and receives telephone communications in a cordial and helpful tone of voice, taking accurate messages as needed and relaying same to the appropriate person(s).
Schedules appointments for the Director of Security.
Greets visitors, ascertains nature of business, and escorts them to the appropriate individual in the Security Department.
Organizes and maintains an accurate filing system of reports filed with the Security and Transportation Departments.
Maintains statistical data for the Security Department and prepares various reports with this information.
Facilitates the flow of information throughout the property by attending regularly scheduled departmental meetings.
Maintains a working knowledge of the Company's facilities as well as special events on property in order to advise customers and fellow team members when necessary.
Ensures to a high degree the accuracy and thoroughness of departmental records and reports.
Follows applicable policies and procedures.
Operates company vehicle as directed.
JOB REQUIREMENTS