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Facilities Coordinator

Chukchansi Gold Resort & Casino

Facilities Coordinator

Coarsegold, CA
Full Time
Paid
  • Responsibilities

    SUMMARY:

    Responsible for providing scheduling, dispatch, record keeping and analytical support for the Engineering Department.

    ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

    • Interacts effectively with the public and Team Members. Performs excellent customer service at all times.

    • Composes and types correspondence, reports and miscellaneous paperwork; prepares outgoing mail; files correspondence and other departmental records and reports.

    • Records work-orders, prioritizes and dispatches them to engineer shift supervisor.

    • Assists and manages the process of vendor licensing compliance.

    • Orders office and departmental supplies, purchases various tooling and materials needed for Engineering Department.

    • Prepares and processes purchase requisitions and purchase orders for the Facilities department, maintaining accurate filing and reporting.

    • Maintains shift schedules, kronos, payroll and attendance data for the department.

    • Answers telephone and gives information to callers or routes call to appropriate individual; places outgoing calls.

    • Maintains a consistent, regular attendance record.

    • Performs any reasonable request made by management.

    • Interfaces with all levels of Casino management, as well as outside agencies, vendors and customers, in a courteous, appropriate manner.

    • Reviews assigned departmental reports, addressing potential conflicts and/or misinformation.

    • Assists with the preparation of monthly Financial Statements for the Department. Responsibilities include reviewing for accuracy and posting corrections, reclassifications and accruals.

    • Assists with the preparation of the annual budget for the Department.

    • Responds to customer and facility related complaints and/or inquiries promptly and politely, or directs issue to appropriate department or personnel.

    • BPOS processing and weekly expense report

    • Compose and type weekly reports, minute meetings for all facilities

    QUALIFICATION REQUIREMENTS:

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

    EDUCATION and/or EXPERIENCE:

    High School diploma or GED required. Minimum of three years' administrative experience, with emphasis on administrative duties.

    SPECIAL QUALIFICATIONS:

    Strong computer skills are required with proficiency in appropriate software, including Word and Excel.. Strong organizational and communication skills, and type 45 W.P.M required.

    LANGUAGE SKILLS:

    Ability to read, analyzes, and interprets documents, such as safety rules, maintenance manuals, and policies and procedures. The ability to respond to common inquiries or complaints from customers, regulatory agencies or members of the business community.

    MATHEMATICAL SKILLS:

    Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.

    REASONING ABILITY:

    Ability to apply commonsense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables.

    PHYSICAL DEMANDS:

    The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job.

    While performing the duties of this job, the Team Member is regularly required to talk or hear. The Team Member is also regularly required to sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms. The Team Member is frequently required to stand or walk. The Team Member is occasionally required to balance, stoop, kneel or crouch.

    Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

    WORK ENVIRONMENT:

    The work environment characteristics described here are representative of those a Team Member encounters while performing the essential functions of this job.

    The noise level in the work environment is usually quiet to moderate. When on the casino floor, the Team Member will be exposed to a smoke-filled environment.