East Austin nonprofit Chula League’s 18th Annual Cherrywood Art Fair, to be held on December 7 & 8 2019, is looking for an experienced Silent Auction Manager. We need an outstanding, hardworking, and extremely organized self-starter to coordinate all aspects of the 2-day Silent Auction held at the Fair.
The candidate must be highly organized and detail-oriented, as they will be responsible for the success of the Silent Auction fundraiser from solicitation/procurement to design and set up, to on-site management during event, to winning bidder pickup, payment and load out. Candidate MUST have large-scale event experience.
Responsibilities include:
Oversee solicitation of 40–50 business auction items prior to Fair
Participate in Salesforce database training, add new auction donor leads and ensure opportunity stages are kept current and ongoing contact activity, procured auction items, source, and disposition amounts are logged in database
Provide donation receipts to auction donors when requested
Provide donor business name and URL to webmaster through Salesforce report
Receive and store all business auction items (mostly gift cards) prior to Fair
Plan auction display
Receive auction contributions from Fair participants (125+ items) during Friday Fair setup with CAF artist check-in and volunteer runner support
Prepare auction bid sheets
Arrange auction display
Oversee auction bidding process
Oversee auction close, notification of winning bids, collection of auction proceeds with volunteer cashier and callers support
Close out any unclaimed items after the Fair
Remit proceeds and submit final auction spreadsheet sales report to Administrator
Participate in post-event team survey and team debrief meeting
Position Requirements:
At least 1 year of experience in fundraising, nonprofit activities, or related fields
Excellent writing and verbal skills
Microsoft Excel and Google Drive skills
Familiarity with Salesforce
Excellent organizational skills
Ability to multi-task with excellent time-management skills
Team-player with a good sense of humor and positive attitude are major assets