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Construction Administrative Assistant

Chuze Fitness

Construction Administrative Assistant

San Diego, CA
Full Time
Paid
  • Responsibilities

    Construction Administrative Assistant

    This is an entry level position

    Primary Objectives

    Work with Project Managers, Superintendent, and team to understand scope of work, schedule, project instructions, and responsibilities

    Build communication, accountability, and infrastructure to support all Construction Team Members

    Lead, assist, organize, and find efficiencies to perfect current and future policies and procedures

    Regular Work Activities

    Receives, sorts, files, and retrieves forms, correspondences, and documents related to new construction and remodels

    Reach out and follow up with responsible parties to obtain/coordinate project information

    Coordinate calendars, schedules, meetings, training, and travel arrangements

    Ability to obtain quotes from vendors and some material ordering

    Assist and/or facilitate license and permits/renewals

    Properly code monthly expense reports

    Assist with receiving, tracking, and tagging project materials

    Composes, formats, and organizes detailed meeting minutes

    Punch list management

    May assist other departments and clients with processing of forms

    Expected to maintain a productive and safe working environment in accordance with established operating procedures and practices

    May be asked to perform other duties as assigned

    Key Skills

    Demonstrates excellent verbal and written communication skills

    Meets deadlines in a high-pressure environment

    Must have the ability to multi-task and prioritize work load

    Capacity to handle interruptions regularly

    Ability to take initiative, follow through, and utilize a keen attention to detail

    Strong organizational, record keeping, and follow-up skills

    Good judgement, logic, and ability to learn things quickly

    Build and maintain solid work relationships

    Ability to be accountable to multiple people

    Demonstrates willingness to accept new challenges

    Exhibits a positive attitude

    For maximum success

    High school diploma or GED

    Bachelor's degree or current continued education (preferred)

    Prior customer service experience

    Record of success in previous jobs

    1-2 years of administrative assistance experience

    Proficient computer skills in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint)

    Knowledge of software such as Smartsheet, Box,Plan Grid, Basecamp, Bluebeam knowledge (preferred)

    Candidates with previous knowledge and/or experience in the maintenance or construction field will be given preferential consideration.

    Compensation

    TBD based on experience

    What can we do for you?

    As a performance based company, you will have opportunities for growth

    Fun work environment

    Free gym membership

    Paid Holidays

    PTO

    Medical insurance (employee only plans covered 100%, and a large employer contribution to other coverage levels)

    Dental, Vision, and other supplemental insurances

    401k (eligible after 1 year of employment)

    • Travel Required

    ** Background check required