Construction Administrative Assistant
This is an entry level position
Primary Objectives
Work with Project Managers, Superintendent, and team to understand scope of work, schedule, project instructions, and responsibilities
Build communication, accountability, and infrastructure to support all Construction Team Members
Lead, assist, organize, and find efficiencies to perfect current and future policies and procedures
Regular Work Activities
Receives, sorts, files, and retrieves forms, correspondences, and documents related to new construction and remodels
Reach out and follow up with responsible parties to obtain/coordinate project information
Coordinate calendars, schedules, meetings, training, and travel arrangements
Ability to obtain quotes from vendors and some material ordering
Assist and/or facilitate license and permits/renewals
Properly code monthly expense reports
Assist with receiving, tracking, and tagging project materials
Composes, formats, and organizes detailed meeting minutes
Punch list management
May assist other departments and clients with processing of forms
Expected to maintain a productive and safe working environment in accordance with established operating procedures and practices
May be asked to perform other duties as assigned
Key Skills
Demonstrates excellent verbal and written communication skills
Meets deadlines in a high-pressure environment
Must have the ability to multi-task and prioritize work load
Capacity to handle interruptions regularly
Ability to take initiative, follow through, and utilize a keen attention to detail
Strong organizational, record keeping, and follow-up skills
Good judgement, logic, and ability to learn things quickly
Build and maintain solid work relationships
Ability to be accountable to multiple people
Demonstrates willingness to accept new challenges
Exhibits a positive attitude
For maximum success
High school diploma or GED
Bachelor's degree or current continued education (preferred)
Prior customer service experience
Record of success in previous jobs
1-2 years of administrative assistance experience
Proficient computer skills in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint)
Knowledge of software such as Smartsheet, Box,Plan Grid, Basecamp, Bluebeam knowledge (preferred)
Candidates with previous knowledge and/or experience in the maintenance or construction field will be given preferential consideration.
Compensation
TBD based on experience
What can we do for you?
As a performance based company, you will have opportunities for growth
Fun work environment
Free gym membership
Paid Holidays
PTO
Medical insurance (employee only plans covered 100%, and a large employer contribution to other coverage levels)
Dental, Vision, and other supplemental insurances
401k (eligible after 1 year of employment)
** Background check required