Executive & Legal Administrative Assistant
At CHUZE Fitness, we consider ourselves a hospitality company that uses fitness as a vehicle. Our top priority is the Member Experience and putting people first. Started in Carlsbad, CA in 2008, locally & family owned and operated, Chuze Fitness has a passion for providing a beautiful facility with great service at an unbelievable value. Chuze Fitness currently has 31 clubs in Southern California, Tucson, Albuquerque and Denver. We are a fast-growing, fun company looking for someone with the skill set below, who understands and has a passion for customer service, and who does not mind taking on multiple roles when necessary.
The Position:
This person is a utility player that works closely with the Chief Administrative Officer (CAO) in all areas of the company including leases, contracts, risk, compliance, and special projects. This person will be highly valued for their organizational skills as well as their critical thinking and problem-solving skills. While there will be ongoing routine and administrative tasks, this is a fast paced environment and no day is ever the same. There will be a lot of energy & research spent on special projects that touch every department in the company. The person in this position will never be bored and will be encouraged and appreciated for the knowledge and experience they bring to the company.
About the CAO:
The CAO is also the Chief of Staff to the CEO and oversees HR, Payroll, Member Services, Legal, Risk, and Compliance. Additionally, she works with the other executives directing company growth and policy. She works in a fast pace environment, has high expectations of herself and her employees, is passionate about Chuze, has a deep appreciation for people, and a wicked sense of humor. She expects to learn from you and will in turn teach you what she has learned.
Responsibilities/Regular Work Activities (includes but not limited to):
Work with CAO on special projects for all departments company wide
Assist in dealing with crisis management. (the “crisis du jour”)
Works with real estate and CEO, managing the lease process from LOI to lease execution
Manages all property leases, interprets lease provisions, create summaries, and communicates lease requirements with other departments
Manages and reviews annual NNN reconciliation for each lease ensuring that the correct amounts are remitted
Works with finance on each property’s NNN monthly escrow amounts ensuring the correct amounts are being remitted and/or accrued. Additionally, works with finance for annual budget on NNN estimations
Interfaces with Landlord and Property Managers on timely lease documents such as Estoppels, SNDAs’, and Collateral Access Agreements.
Liaison with outside Counsel. (Corporate, Real Estate, & Trademark) on various matters.
Review and provide insight on other legal documents such as non-disclosure agreements and statements of work
Review & manage database of all company contracts, coordinating with all departments. All contracts will flow through this department
Manages and coordinates board meetings and creation of meeting minutes
Assists in managing stock options and refinancing
Updates all organizational charts
Able to identify and address the needs of the Chief Administrative Officer (CAO)
Act as gatekeeper to the CAO and use sound judgment when prioritizing tasks
Ability to work with leaders in all departments, diplomacy and problem solving will be key
Prioritize and manage information flow in a timely and accurate manner
The Type of Person We’re Looking For:
You don’t get ruffled – We are moving at break-neck speed. You take it all in stride and keep calm under pressure.
You’re organized – You’re good at managing the details and seeing them through.
You’re proactive and all about solutions – You may not have all the answers, but you always have a possible solution in mind when presenting a problem. You work with a sense of urgency, while engaging and listening to experts.
You’re flexible – You can deal with multiple tasks and know how to prioritize them to get it all done.
You’re a team player – We’re in the hospitality business, all of us, so we expect that whether you’re in a club or at the office, you’re part of the team, willing to jump in and help out any way you can. No job is too small.
Required Skills/Knowledge/Experience:
Associates or Bachelor’s degree preferred
Minimum of 5 years work experience in Lease Administration, Contract Management, Real Estate Law, Property Management or a related field
Financial background preferred
Ability to work independently, prioritize, take initiative to investigate and resolve problems using sound judgment
Ability to define problems, collect data, establish facts, and draw conclusions
Able to effectively present information and respond to questions from groups of managers and advise on appropriate responses to critical situations
Goal setting, organizational, and accountability skills
Pays extreme attention to detail
Excellent working knowledge of Excel spreadsheets, Word, and Google Docs.
Strong interpersonal and organizational skills
What Can We Do for You?
Fun work environment - Free Gym Membership - Dental
Paid Holidays - Paid Time Off - 401k
Flexible Hours - Other Supplemental Insurances - Vision
Medical insurance
*(employee only medical plans covered 100%, and a large employer contribution to other coverage levels)
Reports To: Chief Administrative Officer
Compensation: DOE
Other:
The position is located in San Diego, in the Mission Valley area.
Store training at a minimum of 2 weeks will be required.
Attendance at Chuze culture training will be required.
Background check required.
Schedule:
Work week is typically Monday-Friday; however, weekends will be requested at times.
Travel required.
*Chuze Fitness is an Equal Opportunity Employer.