Development Administrative Assistant

At CHUZE Fitness, we consider ourselves a hospitality company that uses fitness as a vehicle. Our top priority is the Member Experience and putting people first. We’re looking for kind and passionate people who understand culture better than anyone else. We are looking for passionate trail blazers who understand culture better than anyone else. We are seeking a new addition to our amazing internal team to help support the developmental health and strategies of CHUZE as we continue to grow. This role will be an invaluable part of our foundation for success and we are excited to welcome them into our CHUZE family.

The Position:

The Development Administrative Assistant will manage opening schedule information, support project tracking software, and administrative closeout of all construction projects while building communication, accountability, and infrastructure to support all construction initiatives.

Core Duties/Responsibilities (includes but not limited to):

Receives, sorts, files, correspondence, and documents related to new construction and remodels

Follow up with responsible parties to obtain/coordinate project information

Coordinate calendars, schedules, meetings, training, and travel arrangements

Ability to obtain quotes from vendors and some material ordering

Assist and/or facilitate license and permit renewals

Properly code monthly expense reports

Assist with receiving, tracking, and tagging project materials

Composes, formats, and organizes detailed meeting minutes

May assist other departments and clients with processing of forms

Expected to maintain a productive and safe working environment in accordance with established operating procedures and practices

The Type of Person We’re Looking For:

You don’t get ruffled – We are moving at break-neck speed. You take it all in stride and keep calm under pressure.

You’re organized – You’re good at managing the details and seeing them through.

You’re a sponge – You’re ready and willing to learn.

You’re customer service oriented – Our employees are our customers. You’re all about making sure that every single employee you interact with leaves feeling supported and better off than they were before.

You’re proactive and all about solutions – You may not have all the answers but you always have a possible solution in mind when presenting a problem. You work with a sense of urgency, while engaging and listening to experts.

You’re flexible – You can deal with multiple tasks and know how to prioritize them to get it all done.

You’re a team player –We’re in the hospitality business, all of us, so we expect that whether you’re in a club or at the office, you’re part of the team, willing to jump in and help out any way you can. No job is too small.

Required Skills/Knowledge/Experience:

High school diploma or GED

Bachelor's degree or current continued education (preferred)

Prior customer service experience

Record of success in previous jobs

1-2 years of administrative assistance experience

Proficient computer skills in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint)

Knowledge of software such as ProCore, Smartsheet, Box, Bluebeam knowledge (preferred)

Demonstrates excellent verbal and written communication skills

Meets deadlines in a high-pressure environment

Must have the ability to multitask and prioritize workload

Capacity to handle interruptions regularly

Ability to take initiative, follow through, and utilize a keen attention to detail

Strong organizational, record keeping, and follow-up skills

Good judgement, logic, and ability to learn things quickly

Build and maintain solid work relationships

Ability to be accountable to multiple people

Demonstrates willingness to accept new challenges

Exhibits a positive attitude

What Can We Do for You?

• Fun work environment - Free Gym Membership

• Paid Time Off - Working and Engaging with amazing people

• Flexible Hours - Benefits as a full time employee

Benefits: For Full Time employees a full benefits package which includes medical (employee only coverage is currently covered 100% by employer), dental, and vision plans for employee and dependents; employer paid $50,000 employee life insurance; other supplemental insurances; and 401k (eligible after 12 months).

Reports To: Chief Development Officer

Compensation:

TBD based on experience

*Chuze Fitness is an Equal Opportunity Employer. Background check may be required based on the position.