Billing Specialist
Accounting Department – Fort Wayne, Indiana
Position Description:Circle Logistics is looking for a Billing Specialist to ensure timely and accurate billing and receivables for the transportation department. The ideal candidate will have experience in transportation rates, bills, and/or operations. This person will also be responsible for handling billing inquiries, supporting collection efforts, resolving billing discrepancies, and other administrative duties. This position will report directly to the Manager of Transportation Services.Primary Responsibilities
Receive and sort through invoices. Match invoices to proper loads.
Verify accuracy of billing data and revise errors.
Compute credit terms, discounts, shipment charges, or rates for goods of services to complete billing documents.
Review and/or update record documents such as rate sheets and/or contracts.
Scan and import invoices and other supporting documents for records.
Prepare and send out itemized statements, bills, or invoices.
Reach out to carriers regarding billing paperwork.
Resolve discrepancies in transportation accounting records.
Reconcile accounting records at the end of each month.
Perform data entry. Update SOPs, manuals, and spreadsheets.
Perform reporting functions via Excel and TMS.
Occasional operational coverage for Transportation Coordinators.
Perform a variety of other tasks and responsibilities as required or assigned by management.Position Requirements
Strong organization, communication, and computer skills
Basic understanding of transportation billing, rates, contracts, and tariffs
Proficiency utilizing Microsoft Tools (Ability to leverage Excel and other MS programs including, Word, Outlook, and SharePoint)
Ability to analyze and improve processes
Ability to work independently and within a group environment
Ability to multi-task, prioritize, and handle a variety of complex issues and customer requirements
Self-driven and confident
Detail oriented
Billing: 1 year