Circlepoint is growing and looking for people to grow with us!

For more than 30 years, Circlepoint has been working to create abundant opportunities for communities and environments to thrive. We offer innovative communication & environmental services to advance community potential and develop greater environmental understanding. The majority of the work we do supports transportation, land planning, and water projects throughout the state of California. However, we also have a breadth of experience on projects in the areas of climate change and sustainability, energy and utilities, waste management and recycling, and public health and healthcare. Circlepoint is headquartered in Oakland with offices in San Jose, and Orange.

WHAT WE ARE LOOKING FOR?  We are looking for a full-time Marketing/Administrative Assistant to join us in our Orange office. Circlepoint prides itself in providing our employees with opportunities for professional growth and development in a well-balanced and enjoyable work environment. This is a great opportunity to begin a career in Marketing.

WHAT YOU WILL DO IN THIS POSITION?  The Marketing/Administrative Assistant will work closely with the Marketing Manager to support the company's marketing and business development efforts through completion of administrative and logistical needs. In addition, the Marketing/Administrative Assistant will work with the Oakland and San Jose Office Managers to ensure a high-quality office environment and oversee daily administrative tasks for the Orange office.

The Marketing/Administrative Assistant responsibilities include:

• Help maintaining our CRM database
• Respond to general questions and requests for information (RFIs) including subconsultant RFIs from prime teaming partners
• Coordinate with teaming partners to provide/acquire necessary materials
• Complete proposal forms, award application, and certification/recertification materials
• Scheduling and setting up for meetings, assisting with general office maintenance and repairs, and reordering supplies
• Making travel arrangements, such as booking flights, cars, and making hotel reservations
• Generate reports, memos, and emails, as well as conduct general research when appropriate
• Manage production and shipping of proposals and marketing materials
• Update company social media content and website information
• Anticipate the needs of the Orange Office staff in order to ensure their seamless and positive experience
• Maintain polite and professional communication via phone, e-mail, and mail

REQUIREMENTS:

• Associate Degree in related field or High School Diploma
• Prior administrative experience
• Fluency in Windows and/or MAC OS
• Proficiency with MS Office Suite
• Some experience with Adobe InDesign
• Desire to be proactive and create a positive experience for others
• Excellent written, verbal, and visual communication skills
• Exceptional organizational skills and attention to detail
• Must be legally eligible to work in the U.S.

NOT REQUIRED, BUT A PLUS IF YOU HAVE:

• A/E/C industry experience
• Experience with Deltek Vision and/or Asana

We are very interested in hearing from you.  Please email your cover letter and resume. Circlepoint is an equal opportunity employer.