General Purpose

Performs full performance administrative and public contact work in the Police Department.

Reporting Relationships

Supervision Received: The Police Administrative Assistant I works under the general supervision of the Administrative Sergeant.

Supervision Exercised: N/A

Essential Functions

Communicates in a positive and effective manner. Receive public calls, uses telephone communication systems; receives, handles and directs telephone calls; receives and directs public in the office; provides routine information to the public and other entities and agencies.

Performs experience level secretarial tasks of a confidential nature, including but not limited to producing letters, reports, memorandums; makes photocopies.

Certified Records Officer: Responds to basic Government Records Access and Management Act (GRAMA) requests from all legal recipients by assuring that the record is accurately classified and released accordingly. Coordinates monthly billing of LexisNexis and Metro Reporting for GRAMA Requests as needed.

LIVESCAN: Perform basic fingerprinting detail utilizing the LIVESCAN fingerprint system to assist the public with employment, Utah Driver Privilege Cards and background checks. Collects fees according to specific service.

Maintain office supplies and place orders accordingly to keep items stocked for the function of the police department.

Assist members of the police department with various clerical requests/tasks upon availability and as needed.

Minimum Qualifications

Education and Experience

• Highschool Diploma or equivalent; and
• One (1) year of experience performing a variety of clerical duties; or
• An equivalent combination of education and experience.

Required Knowledge, Skills, and Abilities

Knowledge of:

• Office administration practices and procedures.
• Correct English usage including spelling, grammar, and punctuation
• Uses of word processing, spreadsheet, database, and other standard software to create documents and materials requiring the interpretation and manipulation of data.
• Standard filing and purchasing practices and procedures.

Skill in:

• Communicating effectively orally and in writing.
• Attention to detail

Within 3 months of hire must:

• Obtain Records Officer Certification

Work Environment and Physical Demands

This position normally works in a safe, climate-controlled environment. Tasks may entail muscular strain, including walking, standing, stooping, sitting, reaching, and lifting up to 25 pounds. Talking, hearing, and seeing are essential to performing job requirements.

Common eye, hand and finger dexterity is required for most essential functions.

While performing the duties of this job, the Administrative Assistant I will use written and oral communication skills; read and interpret data, information and documents; analyze and solve non-routine and complex problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work, concurrent tasks; work under intensive deadlines with frequent interruptions; and interact with city staff, customers, the public and others encountered in the course of work.

Selection Guidelines

A formal application and resume are required; finalists will interview with the appropriate hiring authority as designated by the city council. Applicant must pass a pre-employment drug test and background check, and upon employment, must possess a valid Utah driver's license.