I. PURPOSE OF THE JOB:

The primary purpose of this position is to act as a personal assistant and steward of the Lead Pastor's time, goals, and objectives to ensure that the vision and mission of CityGate Church can go forth effectively. This role requires a person to be proactive, collaborative, and intuitive, having the ability to anticipate and resolve needs well before the need arrives. This role requires high levels of accessibility, and adaptability which may result in extended work hours.

II. EXPERIENCE AND KNOWLEDGE REQUIRED:

• 3+ years executive assistant experience desired

• Must have executive level written and verbal communication, presentation and organizational skills with the ability to handle numerous tasks and details simultaneously

• Must be able to meet deadline in a fast-paced, quickly changing environment

• A proactive approach to problem- solving with strong decision-making skills

• Make things better through evaluating and improving processes

III. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Principle scheduler, timekeeper, planner and coordinator to the Lead Pastor.

• Be the point of contact for internal & external requests as well as being responsible for organizing travel itineraries, coordinating meetings, and preparing briefing notes and minutes of meetings.

• Coordinates and executes special events

• Maintaining professional finances including all expenses, tracking of finances, paying invoices in a timely manner and keeping all spreadsheets up to date

• Screens and directs incoming calls and some emails, and helps to file

• Composes and prepares documents for signature. Coordinates the preparation of corporate documents, as requested

• Delegates and follows up on action items that fall within the realm of responsibility

• Maintains a user-friendly filing system for archived documents and computer files

• Provides confidential personal support and maintains confidential personal information

• Ensure that the Lead Pastor is equipped properly for all meetings, events, and speaking engagements

• Monitors present and upcoming project timelines; perform follow-up to ensure completion of action items.

• Prepares executive memos, letters, or correspondence

• Maintains green room for pastor and family

• Hosts and accommodates special guests

• Undertakes special assignments and projects as needed

IV. EMPLOYEE'S POSSESS AND EXHIBIT THE FOLLOWING CORE VALUES IN THEIR DAILY LIVES:

• Work Ethic that is excellent, protective and frugal with time and money

• Attitude of a servant and devoted to the call of God and the Church