Summary Description
The Executive Legal Assistant will be responsible for performing administrative and office support activities for a Senior Executive. Duties may include but are not limited to marketing research, booking business travel, coordinating or monitoring calendars and business meetings, creating/editing documents, maintaining office organization, maintaining contact database, client research, project opportunity website tracking and reporting, assist in event planning, and data entry. Extensive software skills, Internet research abilities and strong communication skills are required.
Specific Responsibilities
- Supporting Principals or Executives
- Manage Executive calendars, expense reports, time sheets, contacts, for multiple executives.
- Serves as scheduler/coordinator for business trip transportation, dining, lodging accommodations
- Organizes registrations for business development events including networking events, conferences, and sponsorships.
- Updates and maintains contacts, prospect and project pursuit information in CRM
- Conducts market & client research to support business development and marketing initiatives for existing and potential clients
- Responsible for ensuring that all corporate pre-qualifications are current as required by the agency
- Interface with marketing team to provide required client deliverables
- Complete requested business errands such as obtaining catering, ordering office supplies, circulating mail, handling overnight deliveries.
- Check request for donations and misc. job expenses.
- Provide intermediary communication and support between all company departments and regional offices
- Conference room management, proof reading, meeting minutes
- Handling personal matters as needed
Education/Experience/Attributes
- 5+years’ experience
- Interest in hands-on learning in a fast-paced, creative and dynamic environment – evolving into someone who will look for solutions to issues and not just pass along messages.
- A diligent, mature, responsible individual – who is a self-starter, is detail-oriented and attentive to the needs of others.
- Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed.
- Organized with the ability to set priorities, take direction and manage time.
- Data entry and management skills for updating contacts, calendars and files.
- A team player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge.
- Embraces change and recognizes the benefits with a positive outlook.
- Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems.
- Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills
- Expertise knowledge of Microsoft Suites and Online Platforms (PowerPoint, Word, Excel, Office 365) and ability to quickly learn and use virtual meeting platforms such as Microsoft Teams, Zoom, Webex. Willingness to learn new skills and keep up with latest technology.
About Us
Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $5.8 billion in revenue for 2023,
Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional and residential related building projects.
Why Clayco?
Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, Phoenix Business Journal. ENR – Top Midwest Contractors (#1), Top Design Build Contractors (#4), Top 400 Contractors (#20), ENR – Top Green Builders (#5)