As an Executive Assistant, you will support LJC’s executive leaders, while also contributing to the operational needs of the office, as well as collaborate with colleagues in Clayco’s Administrative Team to help our entire enterprise thrive.

Role Responsibilities:

• Provides clerical and administrative support to LJC Culver City, CA Managing Directors, and office leadership team when required
• Coordinates executive communications and calendar, including phone/email correspondence and project team/client interface
• Schedules executive meetings, appointments and travel itineraries
• Prepares internal and external documents for colleagues, clients and community partners; helps organize presentations for internal meetings
• Ensures meeting room set-up, refreshments, wrap-up are provided (breakfast/lunch meetings, all-staff meetings, happy hours, etc.)
• Partners with technical leaders to schedule and track lunch-and-learn sessions
• Prepares for new-hire arrival (desk set-up, supplies, name tags, headshot scheduling)
• Coordinates new-hire orientation and onboarding materials with Clayco Recruiting
• Coordinates new-hire BIM training sessions with Virtual Design and Construction (VDC)
• Helps maintain master list of Overland office employees for Clayco, CRG, LJC, et al
• Inventories and stocks supplies, including Marketing and Safety Team stores, kitchens
• Orders and delivers prints and drawings.
• Drives, as needed, to make emergency office errands
• Develops and sustains a level of professionalism with clients and colleagues
• Practices LJC’s core values of integrity, humility and fearlessness

Qualifications:

Administrative Assistants at LJC possess:

•  A bachelor's degree required
•  5-7 years of administrative experience (required) and 2-3 years supporting senior executives (preferred), ideally in architecture, construction and engineering fields
• Must be organized and detail-oriented with a knack for problem-solving
• Superior verbal and written communication skills
• Proficient in all Microsoft Office programs
•  Strong work ethic and outgoing personality with an interest in relationship building
• Facility with managing multiple tasks and Operations team members independently
• Ability to promote teamwork and cooperation through effective interpersonal skills
• High levels of integrity, initiative, confidentiality and diplomacy

Benefits

• Competitive salary and compensation
• 401K and profit-sharing plans
• A full complement of employee benefits, including health, dental and vision plans; flexible spending accounts; life insurance; disability coverage; and employee assistance programming

LJC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability or protected veteran status. Applicants must be legally authorized to work for Lamar Johnson Collaborative, Inc.

About LJC

LJC is a growing architecture, design and planning firm committed to creating and delivering design solutions that improve and enhance the human experience of the built environment. Youthful in outlook, seasoned in experience, LJC offers a diverse portfolio of expertise across a range of project scales and typologies, including commercial, mixed use and residential. We believe our work is a fundamental expression of optimism in the future, and that design is a means to effect positive, enduring change.