Job Description

Are you looking to join a positive, energized team?  Play a part in preserving our planet?

Due to growth, we have a newly created position for a multi-functional Administrative Assistant.  In this role, you will support Customer Service, Sales, reviewing manifests for accuracy, prepare and administer billing, and organize & complete outbound trailer logs and accompanying spreadsheets. You’ll also file, fax, open mail, serve as backup when other office staff is absent.

• Create, review & arrange manifests into packages; and confirm destinations on manifests.
• Assist Sales and Field Technical Services with paperwork, invoicing and customer communications
• Complete spreadsheets for trailer shipments
• File manifests & spreadsheets by date, trailer & destination
• Receive visitors, answer phone calls, check voicemail and provide assistance or direct to the appropriate department. or person; exercise discretion and interpretive judgment with outside vendors.
• Email summary reports to interoffice personnel
• Provide administrative support including faxing, filing, opening mail, etc.
• Mail and ship packages via USPS, UPS, FEDEX as well as stuff & seal mailing
• Perform other reasonably related tasks as assigned by management.

Qualifications

REQUIRED QUALIFICATIONS:

• High school diploma or GED 
• 1+ experience in data entry

PREFERRED SKILLS:

• Exposure in office administrative work.  
• Proficiency with Microsoft Office Suite - Word, Excel & Outlook
• Experience with manifest preparation
• Ability to work effectively in team environment
• Ability to communicate verbally & in writing in English

Additional Information

All your information will be kept confidential according to EEO guidelines.

We offer competitive benefits, including health, dental and vision insurance, life insurance and disability plans, as well as a 401k with company matching.

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

If you have a difficulty applying for any job posted on Harsco Clean Earth’s website because a disability prevents you from using the online system, Clean Earth offers the following alternate application procedure: Call toll free (833) 209-2659 and leave your name, phone number, city and state of residence.  Clean Earth will arrange for an alternate method of applying and will consider your application together with all other applications received for the job.  _This line is dedicated to disability applications only.  No other inquiries will receive a response. _