Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Job Type

Full-Time

The Role

Company Culture

At William Bunch Auctions we believe exceptional auctions are built on trust, expertise, creativity, and community. William Bunch Auctions has been a leading auctions house in Delaware County, PA for over 50 years. We have approximately 24 auctions annually. Our culture is rooted in respect for the objects we handle—and more importantly, the people we serve. Whether it’s consignors, buyers, team members, or partners, we strive to create experiences that are respectful, transparent, and supportive. We listen first, act thoughtfully, and keep people informed throughout every step of the auction process.

Position Summary – Client Services Coordinator

In this role, the Client Services Coordinator acts as the primary liaison between an auction house and its clients (both buyers and sellers), managing the administrative and communication aspects of the auction process. A strong interest in client interaction and consignment development is highly valued.

This role works collaboratively with senior specialists and management to support the development of long-term relationships with private collectors, institutions, and industry contacts.

What We Offer

· Hourly Wage

· 6 Paid Holidays

· Pro-Rated Paid Time Off

· Extended Holiday Office Closure

· Annual Bonus Plan / 401K

· Health Insurance (after 90 days)

If you are passionate about working with art and antiques, team-oriented, detail-oriented, and thrive in a fast-paced environment, please apply! Please submit your resume and a cover letter including salary history and requirements to info@bunchauctions.com.

Requirements

Include but are not limited:

Client Communication & Administrative Tasks:

Greet and interact with in-person consignors and buyers, as well as being first point of contact answering daily phone calls and emails.

Maintaining client files, managing database information, and processing paperwork.

Maintain cleanliness and organization within the office areas.

Auction Support & Logistics:

Bidder Approvals including Assist with bidder registrations and questions across platforms. Vet bidders on LiveAuctioneers for each applicable sale.

Answer emails for auction condition report requests and update condition reports across multiple platforms

Invoice Maintenance including printing/emailing at the end of each auction.

Works Accounts Receivable - Collecting payments from buyers and performs daily drawer reconciliation. Follow up on accounts receivable for each sale.

Manage Post Auction Pick-Up Schedule. Coordinate appointments with buyers and/or their shippers.

Provide Support during auction previews, events, and other special projects as needed

Qualifications:

Education and Experience: Bachelor’s degree is preferred, though not always required. Previous experience in an auction house, antique business, art gallery or museum preferred but not required.

Communication Skills: Strong interpersonal skills, both written and verbal, with a professional demeanor with internal teams and external contacts. Attention to detail and ability to handle delicate matters and valuable items safely. Understand and accurately process written materials and documentation.

Technology Proficiency: Operate standard office equipment proficiently, including phones, computers, copiers, and other commonly used devices or software applications. Quick to learn new applications including specialized auction management software.

Professionalism: Ability to remain calm under pressure and provide excellent service to clients of all levels. Ability to work well in a team environment is crucial.

Physcial Requirements: Perform light physical tasks, including lifting and moving items such as boxes, files, and other materials up to 20 pounds, unless otherwise specified. Work efficiently in a traditional office environment, including extended periods of sitting, with the flexibility to adapt to various work settings as needed.