Job Description
We are seeking an Administrative Assistant for a 6 month contract in south Denver (near 25 and Lincoln). In this role, you will provide administrative assistance to an IT department and leadership. This role’s responsibilities are as follows:
- Arrange travel, itineraries, meetings & calendars. Obtains Visa’s, letter of invitation etc.
- Order supplies
- Maintain files and highly confidential information for leadership
- Provide professional interactions with customers, suppliers and company personnel that enhances the IT organization and its technology leaders
- Submit claims for reimbursement of Travel & Expense claims within 2 days of final submission of travel submission
- Process requisitions on behalf of leadership
- Manage new hire contractors and consultants as requested.
- Order all new equipment for VPs directs, or as requested by others
- Organize face to meetings as requested
- Coordinate agenda items, speakers, team building activities, dining options, etc.
- Create matrix of travel arrivals and departure times. Plan efficient and cost effective transfers to hotel / office / meeting locations, etc.
- Create budget, obtain quotes (from meeting management, vendors, consultants, etc.), seek approval, coordinate agenda, speakers, hotels, catering, transportation, and meeting correspondence all which ultimately adds value to HDS while creating a positive experience that builds the camaraderie and harmony of the IT team.
- Develop calendar of other social functions that enhance employee engagement, morale and build the camaraderie of the IT organization.
- Manage special projects and activities as assigned, including many that are proprietary and confidential in nature.
- Fast pace, demanding heavy workload, with changing priorities, demanding clients are part of the environment. Work is usually of a critical, time-sensitive or confidential nature.
- Coordinate interviews for new hires and or informational interviews.
- Set up new hires for the IT organization
- Complete termination checklist to collect company property for exiting employees.
- Maintain and facilitate IT organization space requirements and office moves.