Clinic Scheduler

C

Cardiac Study Center

Clinic Scheduler

Tacoma, WA
Full Time
Paid
  • Responsibilities

    Clinic Scheduler – General Cardiology

    Locations: Tacoma, WA
    Full-Time | 40 hours/week | Monday–Friday, 8:30 AM – 4:30 PM
    No weekends or holidays
    Compensation: $21.31 – $38.57/hour (DOE)

    About Us

    Cardiac Study Center (CSC), in partnership with Pulse Heart Institute , has been a cornerstone of outpatient cardiology care in the Puget Sound Region for over 50 years. Since forming Pulse Heart Institute in 2016 with MultiCare Health System, our mission has remained clear: deliver compassionate, cutting-edge cardiac care in a collaborative, patient-first environment.

    With multiple specialty departments—including Heart Failure, Vascular, Electrophysiology & Device, and Nuclear Imaging—we offer opportunities for growth, impact, and innovation in every role.

    Why You'll Love Working With Us

    • Purposeful Work: Help coordinate care for patients undergoing critical cardiac procedures.
    • Consistent Schedule: Enjoy reliable weekday hours with no weekend or holiday work.
    • Supportive Environment: Join a team deeply rooted in empathy, teamwork, and respect.
    • Growth Opportunities: Float between clinics and experience varied workflows and teams.

    About the Role

    As a Clinic Scheduler – General Cardiology , you will ensure a smooth and seamless patient experience by coordinating scheduling, appointment flow, and clerical support across the Electrophysiology and Device departments. This role plays a crucial part in the daily operations of a high-functioning cardiology clinic network.

    Day-to-Day Responsibilities

    Scheduling & Coordination

    • Schedule and manage appointments for patients undergoing device checks and electrophysiology consults.
    • Coordinate with providers and multiple departments to ensure continuity of care.

    Patient Communication

    • Provide appointment reminders and follow-up communications.
    • Assist patients with pre-visit instructions, referrals, and procedural information.

    Insurance & Documentation

    • Assist with insurance verifications and authorizations to ensure readiness for services.
    • Accurately document appointment details and maintain digital records within the EMR system.

    Clerical Support

    • Perform general administrative tasks, including data entry, faxing, phone triage, and scanning.
    • Support providers and clinic teams with daily clerical workflow and coordination.

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    What You'll Need to Succeed

    • Experience:
      • At least 1 year of experience with an EMR system.
      • 2 years of clerical or scheduling experience preferred.
      • Previous scheduling experience in a medical setting is a plus.
    • Skills: * Strong communication and organizational skills. * Comfort with multi-tasking and handling a fast-paced clinical environment. * Ability to work independently and manage time across multiple clinic sites.
    • Other: * Reliable transportation and willingness to assist occasionally at other clinics in the area.

    Work Environment

    This is a 100% in-office role , Monday through Friday in our Tacoma clinic.

    You'll work with a multidisciplinary cardiology team and interact with both patients and staff in a professional, supportive setting.

    Compensation & Benefits

    • Hourly Rate: $21.31 – $38.57 (DOE)
    • Medical, Dental, and Vision Coverage
    • __ Paid Time Off + Holidays
    • __ Career Development Opportunities
    • __ Retirement Plans
    • __ Supportive Team Culture

    Join Our Team

    If you're passionate about patient care and thrive in a detail-oriented, team-focused environment, we want to hear from you! Your role will help ensure our patients receive the timely, coordinated care they deserve.

    Apply now and become part of a legacy of excellence in heart health.