Benefits:

Sick Leave

Paid time off

Employment Type: Full-Time / Contract Reports To: Administrator & Operations Manager

About the Role

Medexa Medical Group is seeking an organized and proactive Clinical Operations & Administrative Coordinator to support daily clinic and business operations. This role helps coordinate patient care, administrative workflows, scheduling, billing support, and team communication while ensuring HIPAA compliance.

Key Responsibilities

Operations & Administration

Support daily office and clinic operations

Manage scheduling, emails, calls, records, and documentation

Coordinate workflows and internal communications

Assist leadership with reporting and staff coordination

Clinical Coordination

Schedule patient visits and provider assignments

Support patient intake and EMR/EHR documentation

Coordinate referrals, authorizations, medical records, and provider orders

Communicate with pharmacies, labs, imaging centers, and care teams

Billing & Compliance

Assist with CPT/ICD-10 coding and billing accuracy

Support charge capture and documentation compliance

Maintain HIPAA standards and audit readiness

Team Support

Facilitate communication between departments

Participate in staff meetings and workflow improvements

Assist with inventory tracking and supply coordination

Qualifications

High school diploma required; bachelor’s degree preferred

2+ years of healthcare administration or operations experience

Knowledge of CPT/ICD-10 billing procedures

Experience with EMR/EHR systems preferred

Strong communication, organization, and multitasking skills

Proficiency in Microsoft Office, Google Workspace, Teams/Zoom