Job Description

Headquartered in San Antonio, Cloud Bookkeeping is an award-winning firm dedicated to providing accurate financials to our clients with exceptional service. We are currently looking to add a professional, enthusiastic, and service-minded bookkeeper to our team for full-time employment.

We want those with an eye for accuracy and passion for unmatched customer satisfaction who are excited to grow with a rapidly expanding company. We want someone who is serious about their career and ready to be a part of the team!

SUMMARY:

The Bookkeeper responsibilities include accurately maintaining a company’s general ledger by recording daily transactions, deposits, and income. Maintains financial records, including purchases, sales, receipts, and payments for client(s). Accurately records all day-to-day financial transactions for client(s). Serves as primary contact for assigned client(s) and provides excellent customer service. Partners with third party Accounting Firm, as needed, to create and analyze financial reports and ensures compliance with legal requirements, processes accounts payable and receivable and manages invoices and tax payments.

RESPONSIBILITIES:

• Manages client(s) automatic transaction import, tracks income and expenses, and prepares and manages professional bookkeeping reports with supporting documents.
• Builds a monthly set of supporting work papers, records and accounts for all income and expenses, reconciles bank and credit card accounts, and produces management reports for client(s).
• Provide Legacy Bookkeeping (year-to-date) for client(s) that require their bookkeeping caught up to the most recent month. Closes the books from the prior year and ties the books to the most recent year tax return. Brings clients books up to date in QuickBooks™ Online software, or QuickBooks™ Desktop software, including importing transactions, completing data entry transactions, reconciling bank and credit card statements, adjusting and reconciling all balance sheet accounts and payroll expenses, and reclassifying any expenses deemed necessary.
• Processes client(s) payroll according to the required payroll cycle using the payroll subscriptions embedded in QuickBooks software file or by logging into third-party payroll service provider’s dashboard.
• Manages client(s) vendors inside of QuickBooks™ software. On a monthly basis, identifies new vendors who may be subject to receipt of a 1099 and request W9 information from client(s) to maintain accurate up-to-date information inside QuickBooks™ Online software.
• Prepares and reports sales tax, as required, by using information collected from sales processing platform.
• Builds a complete and accurate set of tax return preparation work papers using the highest standards in the industry.
• Posts project time in T Sheets daily for client(s) to be billed appropriately.
• Completes assigned projects/tasks no later than allotted time budget.
• Provides backup to other Bookkeeper(s) during absences.
• Serves as a resource to colleagues and as a mentor to less experience employees.
• Analyzes and recommends solutions to problems drawing on information across the company.
• Participates in bookkeeping and accounting information gathering to keep abreast the latest trends, techniques and best practices in the industry.
• Interprets and applies accounting policies, rules, and regulations to all work to ensure compliance with applicable standards.
• Communicates client and/or process issues with Operations Manager.
• May assume additional responsibilities/duties as business needs change.

EDUCATION:

• Bachelor’s degree in Business Administration, Finance, Accounting or equivalent work experience

EXPERIENCE:

• Minimum 3 years of QuickBooks experience in an accounting environment preferred.
• Must possess and maintain QuickBooks ProAdvisor Certification.
• Demonstrated ability to communicate, influence and negotiate decisions.
• Demonstrated ability to work in a team environment.
• Demonstrated ability to communicate effectively and possess excellent written communication skills.
• Ability to establish and maintain effective working relationships with management, clients, colleagues, staff and vendors.
• Ability to work with numbers, understanding metrics and utilizing spreadsheets.
• Proficient in Microsoft Office products.
• Proven experience in QuickBooks Online Accountant; bookkeeping and accounts payable/receivable principles, general ledger and payroll.
• Proven ability to calculate, post and manage accounting figures and financial records.
• High degree of accuracy and attention to detail.
• Demonstrated ability to plan, organize and problem solve.
• Maintain strict confidentiality of sensitive client and company information.