Job Description

POSITION SUMMARY

The Accounts Payable position is responsible for processing trade payables, overhead invoices, expense reports, and credit card statements for the entire company. This position works with all departments and trade partners to ensure appropriate payments and responds to internal and external accounts payable inquiries.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Manage trade and related payables, with strong focus on scheduling and processing invoices.
• Liaised among purchasing, accounting, and management teams to obtain necessary approvals and resolve variances in payable documentations.
• Interact with vendors regarding past due invoices, credit claims, incorrect invoices, or other payable issues.
• Generate accounting reports and analysis as required.
• Perform bookkeeping functions.
• Interact professionally with all departments within the company.
• Maintain effective communication with other key departments and personnel.
• Perform accurately within deadlines under limited supervision.
• Identify opportunities for process improvement.
• Prioritize and handle multiple projects at once, particularly during month and year-end.
• Other duties and special projects as assigned.
• General clerical duties as related to job responsibilities (data entry, collating, photo copying, filing, etc.)

QUALIFICATIONS

• Bachelor’s degree, preferably in Accounting.
• Minimum of 2 years of accounts payable experience.
• General Accounting knowledge.
• Heavy data entry skills and experience. Knowledge of Chempax software by Datacor a plus but not required.
• Strong math, verbal and written communication skills.
• Must be organized with an ability to multi-task and prioritize jobs, as needed.
• Ability to work in an energetic, deadline oriented environment.
• Proficient MS Office skills (i.e. Excel, Word, etc.) as well as the ability to learn new software programs.
• 10-key by touch helpful.
• High degree of attention to detail and accuracy.
• Ultimate professional, vendor communication, interpersonal, and team work skills.
• Ability to maintain a high level of confidentiality.

WORKING ENVIRONMENT (PHYSICAL/MENTAL DEMANDS)

The demands of this job include:

• The physical and mental capacity to effectively perform all essential job duties and responsibilities.
• Must be able to concentrate on details, work under deadline pressures, apply sound logic and judgement, and prioritize tasks and responsibilities.
• Must be able to focus and multi-task in a busy environment and maintain composure in potentially stressful situations.
• Maintain effective and professional relationships with executives, staff, customers, vendors and governmental agencies.
• Access to and maintenance of confidential and sensitive information.
• Must undergo and meet company standards for background checks, drug testing and behavioral assessments.
• Employee is regularly required to sit, stand and walk.
• Ability to verbally communicate both in person and via telephone.
• Ability to utilize various office equipment, including computer, telephone, fax machine and copy machine.
• Occasional lifting and/or moving of up to 10 pounds.

Company Description

Coast Southwest is a leading full-service, chemical distribution and ingredient technology company. From six strategic locations, we serve manufacturers and formulators of personal care and household products throughout the United States with high-quality functional ingredients, on-time deliveries, and exceptional customer service.