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Staff Accountant

Coast to Coast Inspection Services, Inc

Staff Accountant

Portland, OR
Full Time
Paid
  • Responsibilities

    Job Description

    Coast to Coast Inspection Services is looking for an experienced full-time STAFF ACCOUNTANT / ADMINISTRATOR to join our growing team in Portland.

    WHAT YOU CAN EXPECT:

    The position will consist of approximately 70% accounting functions, 20% HR and Compliance, and 10% general administrative tasks. We offer a friendly and flexible work environment. This position will require candidates to work from home and the corporate office throughout the week so a high degree of organization and ability to rely on various communication methods is crucial. This position will require the candidate to prioritize multiple responsibilities and pro-actively complete tasks by engaging with staff, vendors, and customers. The candidate will be required to think critically and solve problems in a self-sufficient manner with support provided as needed.

    ROLES AND RESPONSIBILITIES:

    ACCOUNTING DUTIES

    • Accounts Receivable – Assist in preparing and submitting bi-weekly invoices, enter invoices online, prepare AR reports, assist with collections
    • Accounts Payable – enter vendor invoices, reconcile purchase orders, pay bills manually and online
    • Payroll – Process multi-state complex bi-weekly payroll and expense reporting, review final payroll and reconcile discrepancies
    • General ledger journal entries
    • Assist in month and year-end closing process
    • Examine, verify, and reconcile monthly credit card statements, expense reports, and fuel cards
    • Job costing, project cost tracking, and allocation

    HUMAN RESOURCES DUTIES:

    • Assist with processing new hires and terminations
    • Participate in new hire orientations
    • Regularly monitor and update records
    • Assist with managing employee benefits
    • Assist with recruiting process
    • Regularly update employee handbook and orientation as needed

    ADMINISTRATIVE DUTIES:

    • Assist operations management on an as needed basis
    • Coordinate travel arrangements for flights, hotels, and car rentals
    • Running errands on an as needed basis
    • Maintaining inventory of office supplies
    • Upload records to cloud storage accounts
    • Create and maintain various company-specific spreadsheets

    QUALIFICATIONS:

    • Three (3) years minimum of current business financial accounting experience as a generalist or specialist with an understanding of the full accounting cycle and function
    • Bachelor’s Degree in Accounting, Business/Management, or relevant major (preferred)
    • Quickbooks Online experience (preferred)
    • Experience with cloud-based timesheets, inventory, and payroll services
    • Advanced Microsoft Excel Skills
    • Excellent problem-solving skills and ability to meet tight deadlines
    • Strong attention to detail and accuracy
    • Strong interpersonal, communication, and prioritization skills
    • A reliable distraction free home office set up

    Company Description

    Coast to Coast Inspection Services is a highly respected provider of pipeline integrity inspections for owners and operators of natural gas and oil transmission and distribution pipelines throughout the United States. We offer a competitive compensation package, medical/dental insurance, flexibility, and tools needed to succeed. We are a small business with a team-oriented family environment that places a heavy emphasis on customer service and maintaining a positive attitude. Most of our staff works remotely in various parts of the country so the ability to work independently while maintaining close contact with staff is vital.