Job Description
Coast to Coast Inspection Services is looking for an experienced full-time STAFF ACCOUNTANT / ADMINISTRATOR to join our growing team in Portland.
WHAT YOU CAN EXPECT:
The position will consist of approximately 70% accounting functions, 20% HR and Compliance, and 10% general administrative tasks. We offer a friendly and flexible work environment. This position will require candidates to work from home and the corporate office throughout the week so a high degree of organization and ability to rely on various communication methods is crucial. This position will require the candidate to prioritize multiple responsibilities and pro-actively complete tasks by engaging with staff, vendors, and customers. The candidate will be required to think critically and solve problems in a self-sufficient manner with support provided as needed.
ROLES AND RESPONSIBILITIES:
ACCOUNTING DUTIES
- Accounts Receivable – Assist in preparing and submitting bi-weekly invoices, enter invoices online, prepare AR reports, assist with collections
- Accounts Payable – enter vendor invoices, reconcile purchase orders, pay bills manually and online
- Payroll – Process multi-state complex bi-weekly payroll and expense reporting, review final payroll and reconcile discrepancies
- General ledger journal entries
- Assist in month and year-end closing process
- Examine, verify, and reconcile monthly credit card statements, expense reports, and fuel cards
- Job costing, project cost tracking, and allocation
HUMAN RESOURCES DUTIES:
- Assist with processing new hires and terminations
- Participate in new hire orientations
- Regularly monitor and update records
- Assist with managing employee benefits
- Assist with recruiting process
- Regularly update employee handbook and orientation as needed
ADMINISTRATIVE DUTIES:
- Assist operations management on an as needed basis
- Coordinate travel arrangements for flights, hotels, and car rentals
- Running errands on an as needed basis
- Maintaining inventory of office supplies
- Upload records to cloud storage accounts
- Create and maintain various company-specific spreadsheets
QUALIFICATIONS:
- Three (3) years minimum of current business financial accounting experience as a generalist or specialist with an understanding of the full accounting cycle and function
- Bachelor’s Degree in Accounting, Business/Management, or relevant major (preferred)
- Quickbooks Online experience (preferred)
- Experience with cloud-based timesheets, inventory, and payroll services
- Advanced Microsoft Excel Skills
- Excellent problem-solving skills and ability to meet tight deadlines
- Strong attention to detail and accuracy
- Strong interpersonal, communication, and prioritization skills
- A reliable distraction free home office set up
Company Description
Coast to Coast Inspection Services is a highly respected provider of pipeline integrity inspections for owners and operators of natural gas and oil transmission and distribution pipelines throughout the United States. We offer a competitive compensation package, medical/dental insurance, flexibility, and tools needed to succeed. We are a small business with a team-oriented family environment that places a heavy emphasis on customer service and maintaining a positive attitude. Most of our staff works remotely in various parts of the country so the ability to work independently while maintaining close contact with staff is vital.