PERSONAL ASSISTANT- PART-TIME, REMOTE ROLE WITH SOME POTENTIAL LOCAL TRAVEL

ABOUT CODING DOJO

Coding Dojo is an industry-leading coding bootcamp whose flagship program is unmatched: we teach 3 full stacks in 3 months— a mixture of which can include Python, MEAN, MERN, Rails, C#, or Java. This position is a rare opportunity to join a rapidly growing start-up and make a positive impact in many people's lives. At Coding Dojo we pride ourselves on possessing a culture of execution that caters to wave makers rather than wave riders. If you're interested in joining a diverse and dynamic team who value speed, continuous improvement, measurement, focus, accountability, and always attacking the gap, you'll feel right at home at Coding Dojo.  

Are you a self-starter that is highly productive, efficient, and organized?

We are searching for an experienced Administrative Assistant, Personal Assistant, _Executive Assistant _to support our CEO. Seeking a full-time exceptionally bright, agile, and self-motivated individual.

This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and skill in dealing with senior professionals inside and outside of the organization is an essential requirement.

The role will also provide the support needed from a personal assistant dimension, so that the CEO can focus 100% of his attention to critical business matters. Additionally, this role will organize and coordinate executive outreach and external relations efforts, and periodically oversee special projects. We are looking for someone who is creative and enjoys working within an entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, possessing the ability to maintain a realistic balance among multiple priorities. They must have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture.

PRIMARY RESPONSIBILITIES (WILL INCLUDE, BUT ARE NOT LIMITED TO):

• Completes a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments, completing expense reports, composing, and preparing potentially confidential correspondence, arranging complex/detailed travel plans, itineraries, and agendas, compiling documents for remote/travel-related meetings, and running personal errands as needed.
• Plans, coordinates, and ensures the CEO's personal and professional schedule is followed and respected. Acts in the role of "gatekeeper" and "gateway,” creating win-win situations for direct access to the CEO's time and office.
• Communicates directly, and on behalf of the CEO on matters related to CEO's initiative.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response (including when to escalate matters).
• Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks.
• Prioritizes conflicting needs; handles work tasks expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Meets regularly with CEO to review status of projects, plan key events, meetings, and upcoming travel (when applicable), prioritizes open action items, conducts vendor and product research (for example: secret shopping competitors).
• Some responsibility will require travel around the Seattle/Bellevue area.

WHO YOU ARE (QUALIFICATIONS):

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Extraordinarily strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• High level of professional and emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Positive attitude, exceptional interpersonal skills, and excellent written/verbal communication
• Proven ability to be self-directed and work autonomously with little to no supervision

EDUCATION & EXPERIENCE

• Bachelor's Degree or Higher preferred
• Strong work tenure: 3-7 years of administrative assistance or similar experience
• Basic financial literacy
• Functioning Knowledge: Google Doc, Microsoft (Excel, Word, Outlook), iCloud Calendar, and other like technologies and software

Preferred Experience:

• Administrative Support: 5 years
• C-Suite Level Support: 2+ years

License/Certification:

• Valid Driver's License and insurance (Required)

Schedule

• Varies and could include some weekends/evenings

This Job Is Ideal for Someone Who Is:

• Dependable -- more reliable than spontaneous
• People-oriented -- enjoys interacting with people and working on group projects
• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
• Detail-oriented -- would rather focus on the details of work than the bigger picture
• Achievement-oriented -- enjoys taking on challenges, even if they might fail
• Autonomous/Independent -- enjoys working with little direction
• Innovative -- prefers working in unconventional ways or on tasks that require creativity
• High stress tolerance -- thrives in a high-pressure environment