Job Description

The right team is more than an advantage, it’s a game changer! Come work with a team of professionals dedicated to excellence at Coffman Engineers’ DC Metro office.

Coffman is seeking a full-time Billing Specialist for our growing Region. This role combines the technical skills to understand a complex project billing and accounting system and the ability to communicate detailed information to customers and project management staff. The ideal candidate possesses outstanding communication skills, an interest in teamwork and collaboration, attention to detail and desire to work in a creative professional environment.

Qualifications

** Requirements Include:**

• Two-year degree or higher (preferred)
• Three or more years of accounting experience with an engineering, consulting, or other project-based firm (preferred)
• Experience with BST and FileMaker Pro (preferred)
• Ability to independently manage time and prioritize responsibilities to meet deadlines.
• Clear and concise written and verbal communication skills.
• Commitment to providing the highest quality work, accuracy, and customer service.
• Applicants must demonstrate strong interpersonal skills and the ability to effectively communicate with both clients and staff.
• Must be detail-oriented in a fast-paced environment.
• Applicants should demonstrate proficiency in collecting.

In This Role You Will:

• Own the project billing from beginning to completion for the Southeast Region.
• Prepare monthly draft bills for Project Managers and General Managers review; revise as needed.
• Research and resolve billing inquiries and issues from clients or staff.
• Ensure clients invoicing documentation requirements are complete and client has everything required to process.
• Track and pursue accounts receivable.
• Manage and administer new project set-up in the accounting system.
• Maintain project billing files.
• Assist project managers with project reporting and provide various reports to management as requested.
• Work with project managers as needed on project budget maintenance.
• Ensure sub consultants invoicing documents are complete and ready for processing.
• Work with General Manager on annual budgets and forecasting.
• Additional activities include, but are not limited to: accounts payable, check deposits, and cash disbursement journal

This position is not eligible for sponsorship.

This position is a hybrid position with three in-office/two WFH days.

Additional Information

Why You Want To Work Here

You could choose to work anywhere, so why work at Coffman Engineers? Because we are different – our culture sets us apart. Simply stated, we are a group of creative, high-performing people who like working together and believe that what we do makes a difference. Employees say that it feels like working with a group of friends in a small office while enjoying the benefits and perks of working for a large firm. Our culture is not the only thing that makes us different, but it drives everything we do.

Coffman offers comprehensive benefits, including a flexible PTO program and a fun office environment. Our downtown Spokane office is located near the historic Davenport Hotel and the city’s public transportation center, and within walking distance of Riverfront Park. Whether it is delivering the best possible service to our clients, or competing in an office-wide ping-pong competition, we welcome the dedicated and the driven. Join us.

Don’t take our word for it. Check out what others are saying:

http://www.glassdoor.com/Reviews/Coffman-Engineers-Reviews-E409809.htm

Coffman at a Glance:

• 45 years in business
• 750+ employees serving clients throughout the U.S. and overseas from more than 21 locations
• Multi-discipline engineering services plus corrosion control, commissioning and project/construction management
• #27 Top 80 Engineering Firms, Building Design+Construction, 2019
• #29 Zweig Group Hot Firm List, Zweig Group, 2021
• #161 Top 500 Design Firms, Engineering News-Record, 2023

Applying

You must apply online for this position. If you are unable to complete our online application process, or if you need assistance to do so, let us know so we can provide a reasonable accommodation.

If you are experiencing problems applying through our system, please try again using a different browser or an updated version of your current browser. If that doesn't work, please contact us directly.

This position is direct with Coffman Engineers; we are an Equal Opportunity and Affirmative Action Employer of Minorities/Females/Veterans/Disabled individuals.

Follow Us!

www.coffman.com

Twitter: @CoffmanEngineer

Instagram: @CoffmanEngineers

LinkedIn: https://www.linkedin.com/company/coffman-engineers

Facebook: @CoffmanEngineers