Job Description

COLEPRO INC., A RAPIDLY GROWING PRIVATE LABELING COMPANY IN HUNTINGTON BEACH, CA is looking to add a full time AP Specialist to join our team. This position will report directly to the CFO and be responsible for a variety of accounting and finance tasks including but not limited to:

• Responsible for managing the entire Accounts Payable cycle
• Reconcile vendor statements weekly
• Verify all information/pricing on invoices, code invoices, and prepare payment for all vendors.
• Maintain a weekly AP report for vendors on Net30 terms and send to the CFO for payment approval
• Ensure payments are made timely and accurately
• Record vendor invoices in QuickBooks by creating the purchase order and receiving the inventory with a bill
• Manage QuickBooks inventory to ensure accuracy – we have thousands of different item codes to keep track of
• Pull reports in QuickBooks – AP Summary/Detail, Sales by Item, Inventory Valuation, Profit & Loss, Balance Sheet
• Ensure positive vendor relations and communication. Maintain company standards of managing vendor accounts are met.
• Reconcile bank accounts, credit cards, and line of credit
• Help with making quarterly tax payments (sales tax, state tax, and federal tax) and record properly in QuickBooks

QUALIFICATIONS

• PROFICIENT IN QUICKBOOKS, MICROSOFT EXCEL AND OUTLOOK IS A MUST!
• Associate’s degree in Accounting
• Minimum 5 years previous experience in Accounts Payable
• Ability to exhibit discretion and confidentiality regarding sensitive account information
• Ability to work quickly and independently with minimal guidance or oversight
• Excellent organizational skills and attention to detail
• Outstanding interpersonal and communication skills
• Exceptional problem solving skills
• Understanding of and/or experience with general ledger practices and account system maintenance