Summary:

Provides administrative, budgetary, and software support services to the administrators, faculty and staff of the School of Osteopathic Medicine, and reports to the Dean of the School of Osteopathic Medicine.

Responsibilities:

• Manages administrative operations of the Dean’s Office in relation to day-to-day activities, as well as external committee(s), elected officials and other external constituency responsibilities.
• Create/maintain professional atmosphere in the School of Osteopathic Medicine.
• Handle correspondence incoming and outgoing. Schedule appointments with students, faculty, staff, college personnel, and visitors wanting to meet with the Dean.
• Assist in School committees including dissemination of information and meeting minutes.
• Purchase supplies for the School of Osteopathic Medicine.
• Maintain the overall budget for the School’s operative budget, projects and endowed scholarship.
• Create/manage databases to track and predict budget needs and expenditures for the School.
• Help the Dean with design, implement and generate assessment reports as required by accreditation standards, internal and external stakeholders, and College reports.
• Process purchase requisitions and requests for payment. Assist in monitoring department budget and expenditures.
• Manage the School’s calendar and related needs. May require interaction with facilities, and resolving logistical conflicts, such as scheduling; as well as, executing the event registration. Completes administrative duties to support the schools’ activities including development and maintaining time schedules, project events and office activities, including logistics with internal and external partners.
• Facilitate the Dean’s calendar to schedule appointments and engagements; arrange conferences and meetings; make travel, lodging and meeting room arrangements including refreshments/meals and other amenities; ensure agendas, maintain official records of such meetings in the form of minutes.
• Participates in leadership meetings, as needed.
• Aids with projects as assigned by the Dean.
• Pick up incoming mail, open, sort, and disseminate
• Answer routine inquiries and route technical inquiries to proper persons.
• Verify payment of invoices
• Coordinate events for outside vendors.
• Aid in the creation of reports for review, analysis and interpretation for appropriate internal and external stakeholders.
• Ensure that all required assessment data is disseminated to pertinent internal and external stakeholders as mandated by accreditation standards or as required by the University.
• Assist with projects on an as-needed basis, and other administrative assistant duties as assigned
• Use independent judgement to keep the Dean’s office informed of time-sensitive matters.

Qualifications:

Education:

• Bachelor’s (preferred) degree

Experience:

• Experience in a business or educational setting.
• Management background or equivalent professional history.

Skills & Abilities:

• Good communication, written and verbal, and organizational skills
• Respond in a timely, courteous, and professional manner
• Excellent skills with MS Office: Access, Excel, Word programs, and other requisite software.
• Ability to make decisions, work under pressure, and meet deadlines independently.
• Maintain professional appearance.
• Responsible and able to problem solve.
• Must be able to multi-task in a fast-paced environment.
• Ability to maintain confidentiality of information and data.
• Demonstrate ability to interact with individuals from different cultures and professional backgrounds
• Exercise “people skills” verbally and written.

Work Remotely - No

Work Location: Buffalo, NY

Job Type: Full Time, Non-Exempt

Pay: $55,000 - $60,000 Annually

All job offers are contingent upon legal authorization to work in New York State as determined by the NYS Department of Labor.

Additional Salary Information

The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

About D'Youville University:

Shaping the Future of Education at D'Youville University

D’Youville University, a nationally ranked private university in Buffalo, New York, is transforming lives through a unique blend of academics and holistic development. Committed to promoting a health mind, body, and spirit, D’Youville empowers individuals to realize their potential, thrive in their careers, and make meaningful contributions to society.

A Dynamic and Purpose-Driven Community

Located on Buffalo’s vibrant West Side, just blocks from a bustling downtown, D’Youville University is deeply embedded in an energetic, diverse urban landscape. Under the visionary leadership of President Lorrie Clemo, the university is undergoing an exciting evolution, with innovative initiatives designed to meet societal needs, elevate student experiences, expand career readiness, and solidify our role as a leader in 21st-century education.

A Place for Growth and Innovation

D’Youville University offers education across health sciences and business, with a range of degree levels, advanced certificates, accelerated paths, and community-engaged learning experiences. Our dedication to preparing students for successful careers is showcased in our national ranking for social mobility making us the top private university in the City of Buffalo.

Why Work with Us?

As a D’Youville University Saint, you’ll be joining a collaborative, innovation-driven community committed to academic excellence, social responsibility, and transformative growth. When you join our team, you’ll have the opportunity to contribute to a university making a real difference—for our students, our community, and our world. Explore the possibilities at dyu.edu.