I. Position Summary:

This position helps improve the efficiency of the destination marketing organization by assisting the sales, convention services, and partnership departments. Under general supervision, this position works according to set procedures, policies, and departmental guidelines. This position also performs clerical or manual tasks to include copying, compiling, entering data, and/or computing data using addition, subtraction, multiplication, and division.

Essential Functions/Responsibilities:

· Serves as office assistant for 1010 CVB/ECSC & Sports Offices:

· Manages inventory of office and kitchen supplies and reorder as necessary.

· Compiles and maintains adequate supply of sales promotional materials and monitor usage.

· Receives visitors upon arrival and direct to appropriate area.

· Provides assistance to VP Sales and Executive Director Sports Council as needed.

· Assists Sales Managers in planning direct sales calls, FAM tours, site inspections and trade marketplaces. Gathering and shipping essential materials as needed.

· Assists Convention Services Manager as needed in servicing groups, including but not limited to distribution of visitor guides, staffing welcome tables and developing off site activities.

· Answers and responds to incoming calls, emails and other communications as directed.

· Provides support as requested for partner development activities, special events, site visits and fam trips

· Prepares custom gift baskets for Meeting Planners/VIP’s, etc.

· Other duties as assigned.

III. Skills:

· Problem Solving – Identifies and resolves client issues and concerns in a timely manner; Gathers and analyzes information skillfully; develops alternative solutions; ability to work well individually or in group problem solving.

· Interpersonal Skills – Focuses on solving conflict as it pertains to client, region or partner matters-ability to serve as a mediator; Maintains confidentiality; Strong listening skills; Able to keep a calm demeanor when challenged; Diplomatic in group discussions; Open to varied opinions.

· Ethics - Respectful of all levels of management and work staff; Keeps commitments; Inspires the trust of others; Possessing strong - integrity and work ethic; Upholds organizational values.

· Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

IV. Education and Qualification Required:

• High School Diploma

• 2-3 years administrative experience or related internship experience.

• Proficency with Microsoft Office Suite (Outlook, Excel, Word, etc.)

• Good interpersonal, organizational, and communication skills.

• This position is part-time and will work up to 25 hours per work week. Preferrably 5 hours per day M-F.

• Must be aware that you are a representative of Experience Columbia SC in appearance and attitude at all times.

• Valid state driver’s license

DISCLAIMER

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required and the responsibilities of the position may change.