Job Summary: Construction Project Coordinator

A growing Design-Build Energy Services Construction Company (ESCO) is seeking a highly organized Construction Project Coordinator to join its Operations Team. The ideal candidate will provide critical administrative and coordination support to Project Managers, Construction Managers, and Project Engineers across multiple concurrent construction projects. This role ensures that project documentation, scheduling, and communication are streamlined and effectively managed from start to finish.

Key Responsibilities

• Track and manage all required project documentation, including:

  • Proposals, LOIs, subcontracts, change orders, purchase orders

  • Drawings, submittals, RFIs, invoices, lien waivers, certificates of insurance, and close-out documents

• Maintain organized records for multiple simultaneous projects

• Support the retrieval and entry of client utility data into internal systems

• Utilize and update project tracking tools and scheduling software

• Coordinate internal and external meetings, including scheduling site visits

• Effectively communicate project updates to clients and internal teams

• Attend meetings as requested and assist with determining project requirements

• Assist with the preparation of proposals, contracts, RFPs, budgets, and payment applications

• Develop, track, and process prevailing wage documentation

• Monitor project schedules and provide assistance in tracking progress and quality of work

• Help review subcontractor quotes to ensure competitive pricing

• Prepare substantial completion documentation

• Assemble and deliver complete project close-out packages to clients

• Assist with permitting and inspection procedures

• Identify and suggest process improvements

• Support various administrative tasks to aid project execution and client satisfaction

Qualifications

• Bachelor’s degree preferred, or a minimum of 5 years of relevant work experience in construction administration or coordination

• At least 3 years of experience in construction or a related industry

• Proficient in Microsoft Office Suite and BlueBeam

• Excellent organizational and multitasking abilities

• Strong attention to detail and documentation accuracy

• Effective communicator with strong interpersonal skills

• Comfortable working across teams in a fast-paced environment

• Analytical, adaptable, and proactive problem-solver

Benefits

• Competitive salary based on experience

• Performance-based bonus opportunities

• Comprehensive benefits package

• Opportunity to grow within a supportive and team-oriented environment