Construction Coordinator

Location: Frederick, MD
Department: Construction
Reports To: Director of Construction / Project Manager

Position Summary

The Construction Coordinator provides administrative and project support to the Construction Department, ensuring the efficient coordination of construction projects from planning through completion. This role assists with project documentation, scheduling, permitting, contract administration, budget tracking, and communication among internal teams, contractors, consultants, and vendors. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Coordinate and maintain construction project documentation, including contracts, permits, change orders, purchase orders, and project correspondence.
• Assist with project scheduling and track project milestones, deliverables, and deadlines.
• Support the bidding and procurement process by gathering proposals, maintaining bid records, and coordinating vendor communications.
• Monitor project budgets and assist with invoice processing, cost tracking, and financial reporting.
• Facilitate communication between project managers, contractors, consultants, subcontractors, and internal stakeholders.
• Prepare meeting agendas, distribute minutes, and track action items to ensure project progress.
• Maintain accurate project files and ensure compliance with company policies and regulatory requirements.
• Assist in obtaining permits, licenses, inspections, and other approvals required for construction activities.
• Generate reports and provide project status updates to management.
• Coordinate project closeout activities, including collection of warranties, as-built drawings, manuals, and final documentation.
• Support special projects and perform additional administrative duties as assigned.

Qualifications

Education & Experience

• Associate's or Bachelor's degree in Construction Management, Business Administration, Engineering, or a related field preferred.
• 2+ years of experience in construction administration, project coordination, or a related role.
• Commercial construction experience preferred.