Benefits:

Health insurance

Competitive salary

Opportunity for advancement

Paid time off

Training & development

Company: SVN | Wood Properties Location: Knoxville, TN Schedule: Full-Time • Monday–Friday Compensation: $45,000–$55,000 annually (based on experience)

About SVN | Wood Properties

SVN | Wood Properties is a commercial real estate brokerage and property management firm serving East Tennessee for more than 45 years. Our team specializes in helping property owners, investors, and businesses buy, sell, and lease commercial properties.

We are seeking a highly organized Operations Coordinator to support our Industrial Brokerage Team. This role helps keep listings, transactions, marketing efforts, and internal operations running smoothly.

This position is ideal for someone who enjoys organization, coordination, and supporting a fast-paced professional team.

Position Overview

The Commercial Real Estate Operations Coordinator provides administrative and operational support to the Industrial brokerage team. This role assists with marketing coordination, transaction documentation, scheduling, database management, and general team support throughout the commercial real estate deal process.

The ideal candidate is detail-oriented, organized, and comfortable managing multiple responsibilities in a professional office environment.

Key Responsibilities

Marketing & Listing Support

Assist with preparation of marketing materials for property listings

Help maintain listings across online platforms such as LoopNet, Crexi, and CoStar

Organize listing information including photos, floor plans, and property details

Assist with email marketing campaigns and digital marketing efforts

Coordinate listing photography and marketing timelines

Conduct basic market research including comparable sales and lease rates

Transaction Coordination

Assist with commercial real estate transactions from contract through closing

Prepare transaction documents and manage electronic signatures

Track important deadlines including earnest money deposits and due diligence periods

Coordinate inspections, surveys, environmental reports, and appraisals

Assist with closing coordination and post-closing documentation

Administrative & Data Support

Maintain CRM databases and internal Google Drive files

Enter new leads, contacts, and comparable data into internal systems

Schedule property tours, meetings, and client appointments

Coordinate property showings and inspections

Assist with internal reporting and tracking team activity

Team & Office Support

Track team expenses and assist with commission processing

Coordinate meetings, travel logistics, and networking events

Provide general administrative support to the brokerage team

Qualifications

1–3 years of administrative, office support, or operations experience preferred

Strong organizational and time management skills

Ability to manage multiple assignments and deadlines

Strong written and verbal communication skills

Experience using Google Workspace or similar office software

Experience with CRM or database systems is helpful but not required

Benefits

Paid Time Off (PTO) and paid holidays

Professional development opportunities

Opportunity to gain experience in the commercial real estate industry

Collaborative team environment with long-term growth potential

Equal Opportunity Employer

SVN | Wood Properties is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable law.