General Summary

Assumes responsibility for post award grant accounting thus ensuring compliance with funding source administrative guidelines, timely receipt of revenue, accurate submission of financial reports, audits and orderly closure of projects.

Primary Responsibilities

1. Prepare and file monthly, quarterly and annual program reports due to federal, state, and local funding agencies in a timely manner.

2. Prepare or review all accounting entries (transactions and journals) related to programs. Track and maintain general ledger.

3. Stay informed of the Office of Management and Budget Circulars and their applicability to grants management.

4. Assist in closing fiscal year end books as needed.

5. Prepare financial statements in accordance with Generally Accepted Accounting Principles (GAAP).

6. Attend regular staff meetings and financial update meetings with Executive Director, Program Directors, and Director of Accounting. Attend monthly Policy Council Meetings.

7. Work with Program Directors, accounting and program staff on how to more efficiently and effectively manage their respective program grants as they relate to financial administration. Assist staff in understanding and interpreting funding source and accounting guidelines. Assist with budget development and monitoring.

8. Represents the Agency in communication with other service providers, funding agencies and the general public under the direction of the Executive Director.

9. Answers financial inquiries by funding sources and drafts responses to fiscal audits monitoring and audit reports.

10. Perform other duties as assigned.

Work Experience

Three Years of prior accounting experience

Five or more years prior accounting experience

Education/Certifications/Licensure

Bachelor’s Degree in Finance or Accounting

MBA

Skills

Knowledge of finance, accounting, budgeting and cost control procedures.

Technical skills involving reconciliation, cost analysis, and month end close.

Solid decision making skills and ability to exercise independent judgment.

Prioritize and plan work activities efficiently to meet deadlines; work on multiple tasks and projects simultaneously.

Ability to work in a team environment with varied departments and diverse personalities.

Detail oriented and excellent oral and written communication skills.

Proficient in MS Word, Outlook, Intermediate and Advanced in MS Excel.

Considerable knowledge of grant accounting and compliance including OMB circulars.

Must have a valid driver’s license, a safe driving record and be able to pass a criminal background check.

Bilingual (English/Spanish) preferred.

Knowledge of non-profit accounting and relevant federal, state and local government accounting.

Working knowledge of MIP Accounting software.

Physical Requirements

Light to medium physical duties include standing, walking, reaching, bending, hearing, talking for up to eight (8) hours a day. Must be able to work on a computer for a minimum of 4 hours a day. Must have good vision. Must be able to lift twenty (20) pounds. Lifting will be primarily confined to occasional on premises lifting of boxes of office supplies and minor office equipment. Non-physical demands include performing multiple tasks simultaneously, the ability to meet multiple deadlines, judgment decisions and working closely with others as part of a team.