Job Description
JOB TITLE: CORPORATE OFFICE MANAGER DEPARTMENT: ADMINISTRATION REPORTS TO: CHIEF EXECUTIVE OFFICER FLSA STATUS: NON-EXEMPT
QUALIFICATIONS/PREFERRED EXPERIENCE • To be considered for this job, an individual must have a minimum of 1-3 years of experience as an Administrative Assistant or leadership role. • Minimum of 1 year experience assisting an Executive Assistant. . • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
DUTIES AND RESPONSIBILITIES
• Oversees the daily operations of the Corporate Office. • Screens incoming calls and correspondence and responds independently when possible. • Organizes programs, meetings, conferences or events by arranging facilities and logistics, issuing information or invitations, coordinating speakers and budget. • Prepares agendas, notices, minutes and resolutions for corporate meetings. • Takes and transcribes dictation and composes and prepares confidential correspondence, reports and other complex documents. • Performs complex and confidential administrative professional functions. Responds to routine external correspondence. Types memos, purchase requisitions, payment requests and other department forms and documents. • Creates and maintains database and spreadsheet files. • Maintains confidentiality of all corporate, personnel and research matters. • Reconciles corporate credit card account(s). • Provides back-up support to Corporate Accounts Payable and to Corporate Cash Manager. • Makes photocopies/ binders as requested. • Orders and coordinates orders for office supplies and maintaining general supplies for the office. • Maintains inventory of supply for various programs. • Supervises office reception. • Coordinates building repairs with Maintenance Manager. • Corresponds with vendors regarding the cleanliness of the building. • Inspects the building for cleanliness, order, etc. Makes sure building meets various codes and standards. • Corresponds with various programs inside the building and keeps managers and other employees updated of scheduled events, repair dates, etc. • Maintains and enforces safety/emergency procedures and protocols. • Maintains and enforces security protocols. • Manage and maintain fleet, coordinate vehicle repairs and report accident claims to insurance carrier. • Reports claims of building damages and accidents to insurance carrier as necessary. • Maintains various database and spreadsheet files as requested by corporate managers. • Acts as a liaison between shareholders, community partners, vendors, etc. and the CEO. • Performs other duties as assigned. COMMUNICATION SKILLS • Excellent Oral and Written communication skills
REASONING ABILITY
• Problem solving—aptitude to identify and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality. • Effectively able to plan, coordinate and organize projects and deadlines according to priority.
OTHER SKILLS AND ABILITIES
• Interpersonal skills—proven ability to maintain confidentiality; remains open to others' ideas and exhibits willingness to try new things. • High level of demonstrated accuracy and thoroughness in quality of work.
OUR COVID-19 PROMISE
These are unusual times and we understand that there are new and inherent risks in performing your job in human services. Therefore, our promise to our employees is as follows:
We will provide the highest quality Personal Protective Equipment (PPE) such as N95 and KN95 level masks, gloves, plenty of hand sanitizer, gowns and many types of effective industrial cleaning agents to help ensure your safety while at work.
We will provide a tremendous amount of training on how to use these PPE items effectively and safely. Additionally, our training extends to how to effectively create a Person Centered care environment while maintaining appropriate levels of social distance.
We have been and will continue to pay bonuses in addition to your base hourly wage based on the number of hours you work providing direct care.
We hope you will consider working in a fulfilling career that will extend well beyond this crisis. Come be a Community Alternatives Support HERO!
Community Alternatives is in search of a HERO to join our AWESOME support team! While we continue to meet the needs of the communities we serve by providing alternative solutions of support for diverse individuals challenged with substance misuse or a disability, we are searching for the next Direct Support Champion to help our cause in this difficult time.
EQUAL EMPLOYMENT OPPORTUNITY
Community Alternatives Inc. is not only committed to Equal Employment Opportunity, but we celebrate it, we support it, and we thrive as a company because of it. CAI is proud to attract the most qualified employees regardless of age, race, religion, gender, sexual orientation, national origin, marital status, disability (including disabled veterans) or veteran status, in accordance with state and federal law
Company Description
Our COVID-19 Promise These are unusual times and we understand that there are new and inherent risks in performing your job in human services. Therefore, our promise to our employees is as follows: