Job Description

THIS POSITION IS LOCATED IN PIKESVILLE

We’re hiring a motivated Condominium and HOA Portfolio Manager to join our growing team. The primary function of this role is to manage and supervise the administration and operations of all the Association’s day-to-day operations. CMS, AMS, and/ or PCAM is preferred but not required.

COMPENSATION FOR THIS POSITION IS BASED ON EXPERIENCE.

RESPONSIBILITIES

• Organize a list of bid specifications for all services required by the respective Associations.

• Complete a property profile inspection during the first month of management. Provide written follow-up report monthly.

• Review budget and become familiar with all accounts of each Association. Assist in Budget preparation annually with Board members.

• Organize documents, files, records, and correspondence pertaining to each property in accordance with company procedures and good business practices.

• Maintain week-to-week contact with Board members.

• Schedule physical property inspections and utilize checklist for follow-up and Monthly Status Reports.

• Review weekly Inspection Reports and follow up with appropriate action.

• Review daily log of calls and correspondence received in office and follow-up daily by returning calls and responding to correspondence.

• Attend all monthly Board meetings, by zoom if possible; prepare agenda; manager's report, and recap; coordinate room reservations, if necessary.

• Prepare all materials for meetings: assemble needed documentation, notices, etc. and have the Board packet delivered at least 2 days in advance of the meeting.

• Prepare preventative maintenance program for all Association-maintained facilities and property.

• Establish a monthly follow-up calendar for all scheduled work, i.e., January - secure bid for landscaping, etc. Complete outline 12 months in advance; review monthly to ensure goals are attained.

• Schedule all staff and contractors to complete work order requests, follow-up with the homeowner (i.e., Work Ticket), and follow-up until completion.

• Oversee all contractors and make arrangements for all deliveries and inspections and services prior to payment.

• Approve all invoices, noting account numbers from the chart of accounts.

QUALIFICATIONS

• Must be COVID vaccinated

• Must have a valid driver’s license, your own vehicle with up-to-date insurance

• Evening’s meetings may be required, but none on weekends

• Has knowledge of Microsoft Office and customer relationship management software

• Excellent written and verbal communication skills

• 3+ years’ experience in the real estate industry

• Minimum two (2) years of business experience

• Preferred two (2) years of community management experience

• Strong organizational skills

• Commitment to obtain CMCA, PCAM, or AMS designations or equivalent

• Must be a team player and work well in a team environment.

Company Description

We manage Homeowners Associations and Condominiums exclusively.